UNDER DEVELOPMENT

GCWG - RDA maDMP Metadata Application Profile (MAP)
for machine-actionable Data Management Plans
v2.5

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Preamble Short Definition: A machine-actionable Data Management Plans (maDMP), updated during the entire data lifecycle, provides information about a project and its data in a discipline agnostic standardized manner that is readable and reusable by both humans and automated systems. maDMPs facilitate collaboration, reporting, compliance, and integration with automated systems. Long Definition: Machine-actionable Data Management Plans (maDMPs), are an enterprise solution that operationalizes FAIRER (Findable, Accessible, Interoperable, Reusable, Ethical, and Reproducible) data management principles and enables an organization to plan more easily, document costing and funding, track inputs and outputs, provide customized reports, and ensure transparency throughout the data lifecycle. They provide information about contributors, partner agreements, distributions and licensing, storage, technical resources and computing needs, processing workflows, associated code and software, security and privacy, data quality, ethical issues, Indigenous considerations, retention and disposition, approvals, and more. maDMPs are the means for rapidly building reliable, lightweight, scalable, and easily customized automated systems with appropriate access controls while maximizing interoperability. The maDMP Standard: This human readable GCWG-RDA maDMP Standard metadata application profile (MAP), or specification, and the equivalent machine-readable GCWG-RDA JSON schema are an extension of the international Research Data Alliance (RDA) common maDMP consensus standard. It has been developed to collect additional information required in the context of government or other large organizations building automated systems to support Enterprise Information Management. This will enable programs and services to plan and improve delivery of data and information about the data, and to comply with new policy requirements while increasing efficiency and reducing costs. Machine-actionable Data Management Plans (maDMP) support implementation of FAIRER principles and enable an organization’s enterprise maturity with the return on investment (ROI) being reduced administrative costs, improved data management efficiency, and mitigation of risks. An Interactive form to generate maDMPs has also been developed to help facilitate implementation. Purpose: The MAP provides basic interoperability between systems producing or consuming machine-actionable data management plans (maDMP's). The MAP and companion schema are the means for rapidly building reliable, lightweight, and easily customized automated systems with appropriate access controls while maximizing interoperability. Applicability: The maDMP MAP is intended to cover a wide range of use cases and does not set any business requirements. It represents information collected over the whole data lifecycle from conception through to disposition. The required (mandatory) information is minimized to apply across all use cases at the beginning of the data lifecycle. The remaining information in the MAP is set to optional. Some of this optional information becomes mandatory as the data move through the data lifecycle. Organizations can choose to make the remaining optional information mandatory during implementation if it is relevant to them. GC maDMP working group: If you see opportunities for improvement to this MAP, we invite you to join the GC maDMP working group. Contact: Claire.Austin@canada.ca or Dominique.Charles@canada.ca. Entity relationship diagram: The maDMP ERD is a logical model which is more detailed than the conceptual model. It provides a visual starting point for development and debugging of the maDMP specification and potential database design. Download full Entity Relationship Diagram here. Safeguarding Science Safeguarding Science is the protection of scientific knowledge, technologies, data, and long-term research integrity. An important risk mitigation measure for any project is development of a data management plan. The purpose of the Safeguarding Science section in the maDMP is twofold: (1) Describe or link to project-specific safeguarding science issues or measures that are not already recorded in another section of the maDMP; and/or, (2) Describe or link to more broadly applicable safeguarding science information. There may be a link, for example to a risk assessment and mitigation plan that is specific to the project or that applies to all projects and data within the broader organization. Some elements of safeguarding science are already included in other sections of the maDMP and should not be repeated or referenced in this section (e.g., checksum, data access, data security-privacy measures, ethical issues, intellectual property, partner agreement, protection level, retention/disposition planning, security classification, succession plan, versioning, etc.). maDMP The central module provides high level information about the maDMP itself. It is the root of the metadata application profile. There are 10 mandatory questions (title, ID, date created, date modified, schema version, language, access, protection level, security classification, ethical issues). The submodules depicted in the conceptual model diagram, above, contain approximately 30 mandatory questions. There are also many additional optional questions. Organizations, when implementing the maDMP Standard, may choose to make optional questions mandatory depending on the use case or on the data lifecycle stage. To achieve machine-actionability, answers to questions are broken down into component parts, known as ‘fields’, to provide structured output. For example, the answer to the question “how big is the dataset” is recorded in two separate fields: size (numeric value) and units. In addition, wherever possible, the user is presented with a choice of answers known as a ‘controlled vocabulary’ to select from. For example, there are three allowed answers to the question about access to the maDMP: open, shared, or closed. To ensure consistency in a shared understanding, the user is provided with a definition of each of these terms. Contact Specifies the party that can provide any information on the maDMP. This is not necessarily the maDMP creator, and can be a person or an organisation. There is one mandatory question (contact information). Approval Specifies the approval status of the maDMP (e.g., approved, rejected, submitted, not applicable, unknown), the name and position of the approver, the approval date, and any other relevant information. In order for a basic minimum maDMP to be 'approved', all 'required' fields must have been completed. As the maDMP evolves over time, there may be additional required fields depending on the responses to other questions. For example, maDMP 'approval date' becomes required IF 'approval status' = 'approved', 'rejected', or 'submitted'. Another example: 'disposition action completed date' becomes required WHEN the action has been taken. Contributor For listing all parties involved in the process of the data management described by this maDMP, and those parties involved in the creation and management of the maDMP itself. There are four mandatory questions (name, identifier, role, and affiliation). Project Describes the project associated with the maDMP, if applicable. It can be used to describe any type of project, not only funded projects (e.g., internal projects, PhD theses, etc.). There is one mandatory question. Partner organization For identifying partner organizations, type of agreements, and links to download the agreement when available (e.g., MOA - Memorandum of Agreement; MOU - Memorandum of Understanding; Indigenous data sharing agreement; BCR-band council resolution; Treaty; collaborative agreement; cooperative agreement; contract; cost-sharing agreement; contractual material; funding collaboration agreement; grant agreement; service level agreement, etc.). All questions are optional. Funding To indicate if a project is funded or not and to identify funding sources (e.g. NSF, EC, EPA, Tri-Agency, internally funded). When the project is funded, there are two mandatory questions (funder, type of funding) Cost Provides a list of costs related to data management. Dataset This follows the defintion of Dataset in the W3C DCAT specification. Dataset can be understood as a logical entity depicting data, e.g. raw data. It provides high level information about the data. The granularity of dataset depends on a specific setting. In edge cases it can be a file, but also a collection of files in different formats. See FAQ for more details. Questions provide information on data collection, dataset type, technical resources, subject, metadata, data completeness, data criticality, access, data documentation, intellectual property, language, distributions, version history, data size, geographic coverage, protection level, security and privacy, backups, computing environment, host, software and computer code, and disposition planning. All questions are optional. Security and Privacy Used to indicate any specific requirements related to security and privacy of a specific dataset (e.g., to indicate that data are not anonymized). There is one mandatory question. Technical Resource For specifying equipment needed/used to create or process the data, e.g. a microscope, etc. All questions are optional. Disposition Planning Planning for a dataset’s end-of-life, is also called disposition planning. Disposition generally means taking one of three actions with respect to a dataset: destroying/deleting it; transferring it to an archives; transferring the control over the authoritative instance of the dataset to another organization (not the same thing as sharing). After you dispose of a dataset, you or your organization no longer has control over that dataset, or it may no longer exist at all. Generally speaking, disposition is a term that applies only to records, and more specifically, to authoritative records. Mandated definitions of “records” and “disposition” may vary across jurisdictions, so use the definition required of your context. For example, Government of Canada institutions need to consider whether datasets under their control should be considered records or publications as defined the Library and Archives of Canada Act, in order to determine requirements for end-of-lifecycle management. For organizations in which there is no definition of disposition and records, consider aligning with the definitions featured in ISO 30300:2020 (en) Information and documentation – Records management – Core concepts and vocabulary (consider also definitions in ISO/TR 8344:2024(en), Information and documentation — Issues and considerations for managing records in structured data environments). Generally speaking, disposition is not a term that applies to the weeding of library matter (e.g., tossing surplus copies of a disseminated dataset). Retention specifications:Retention refers to how long a dataset needs to be maintained, according to requirements (for detailed definitions, see ISO 3030:2020). Requirements for the retention period may be based on scientific, administrative, fiscal, legal, historical, etc. Retention may be indeterminate (meaning, kept forever), determinate (kept for a specific period), or transitory. When retention is determinate, retention specifications typically include three elements: a retention period, which is the amount of time the dataset needs to be kept to meet requirements; an initiator or “trigger” which begins the retention period; a rationale for the retention period and trigger. Conversely, retention may be determined by a destruction requirement. There are two mandatory questions related to retention (destruction; perpetual use) and many optional questions that become mandatory over time as things move through the data lifecycle. Disposition Action When a dataset has been disposed – meaning destroyed, transferred to a national archives, or transferred to another organization – record these end-of-lifecycle actions for documented disposition. This nest is for disposition actions that have actually been effected; for planned (future) actions, see the nest for “disposition planning”. There are four optional questions that become mandatory once the action has been completed (date, authorization, type, description). Distribution This follows the definition of Distribution in the W3C DCAT specification. Distribution points to a specific instance of a dataset. Hence, distribution contains information such as the format and size of files. A dataset might be available in multiple serializations that may differ in various ways, including security classificaiton and protection level, natural language, media-type or format, schematic organization, temporal and spatial resolution, level of detail or profiles (which might specify any or all of the above). Examples of distributions include a CSV file, a data-cube, files made accessible according to different profiles such as XML or JSON schemas, anonymized/de-identified files, etc. There is one mandatory question (update frequency) and many optional questions that become mandatory over time as things move through the data lifecycle. License Used to indicate the license under which data (each specific Distribution) is made available. It also allows for modelling embargoes. See FAQ for more details. There are two optional questions (license and start date) that become mandatory once there is a data distribution that is open. Host Provides information on the system where data are stored. It can be used to provide details on a repository where data are deposited, e.g. a Core Trust Seal certified repository located in Europe that uses DOIs. It can also provide details on systems where data are stored and processed during research, e.g. a high performance computer that uses fast storage with two daily backups. All questions are optional. Metadata Provides a pointer to a metadata standard used to describe the data. It does not contain any actual metadata relating to the dataset. There are three mandatory questions (identifier, ID, language of the metadata). Indigenous considerations Used to provide specific information relevant to Indigenous considerations (not found elsewhere in the maDMP), in line with funder requirements (e.g., Canada's Tri-Agency), the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), and CARE Priniciples for Indigenous data governance. This is applicable in Europe (e.g., Sami), in the Americas (e.g., Lakota in the USA, the Mayas in Guatemala, the Aymaras in Bolivia, the First Nations in Canada), in the circumpolar region (e.g., the Inuit and Aleutians), in Australia (e.g., the Aborigines and Torres Strait Islanders), in New Zealand (e.g., the Maori), and elsewhere. Indigenous considerations would include, for example, identification of Indigenous groups, Indigenous community approval of the project, Indigenous control over data, Indigenous traditional knowledge, Indigenous research methods, use of Indigenous languages. The existence of other Indigenous related information may be identified in this section with the details provided in other sections of the maDMP. This includes Indigenous data sharing agreements (identified under Partner Organization), Indigenous languages used (identified under maDMP language and/or Dataset language and/or Distribution language), Indigenous data governance (described under Dataset data governance), Indigenous contributor role such as Indigenous traditional knowledge keeper (identified under Contributor role), and use of Unified Canadian Aboriginal Syllabics Extended character encoding (identified under maDMP character unicode block and/or Distribution character unicode block. There is one mandatory question in this module (whether or not Indigenous consideration exist). There are 15 optional questions, five of which become mandatory if applicable (dmp discussed with Indigenous community, description of Indigenous considerations, Indigenous control over data, traditional knowledge, community approval).

SPECIFICATION Structure and Properties

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Properties in 'affiliation'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
business	Information about contributor's organization if organization type is business REQUIREMENT: required IF	Nested Data Structure	0..1
country	Country where the organization the contributor is affiliated to, is located REQUIREMENT: optional	Nested Data Structure	0..1
educational_institution	Educational institution of the contributor REQUIREMENT: required IF	Nested Data Structure	0..1
government_department_or_agency	Government department or agency affiliated with the contributor REQUIREMENT: required IF	Nested Data Structure	0..1
non_profit	Non-profit organization affiliated with the contributor for the DMP REQUIREMENT: required IF	Nested Data Structure	0..1
other	Description of the affiliation when affiliation type is "other" (e.g., Citizen science; for profit NGO, etc.) REQUIREMENT: required IF	String	0..1		What is the contributor's other affiliation?
province_state	Province or state of the organization the contributor is affiliated to. REQUIREMENT: optional	Nested Data Structure	0..1
type	Type of organization the contributor is affiliated to. REQUIREMENT: required ALLOWED VALUES: business, educational institution, government, non-profit, retired, no affiliation, self-employed	Term from Controlled Vocabulary	1	No affiliation	What is the contributor's affiliation (type)?

Properties in 'agreement'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
agreement_download_url	Download link to the partner organization agreement document REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	Provide a link to the partner organization agreement.
description	To provide any free-form text information description on the agreement made with the partner organization REQUIREMENT: optional	String	0..1	Agrees to gaze at the stars	Describe the project agreement with the partner organization.
type	Partner organization agreement type (e.g., MOA - Memorandum of Agreement; MOU - Memorandum of Understanding; Indigenous data sharing agreement; BCR-band council resolution; Treaty; collaborative agreement; cooperative agreement; contract; cost-sharing agreement; contractual material; funding collaboration agreement; grant agreement; service level agreement) REQUIREMENT: required WHEN	String	1	cooperative agreement	What type of partner organization agreement exists?

Properties in 'approval'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
by_mbox	Email of the person who approved the maDMP REQUIREMENT: optional	String	0..1		What is the approval person's email?
by_name	Name of the person who approved the maDMP REQUIREMENT: required IF	String	0..1		What is the name of the approval person?
by_position	Job position of the person who approved the maDMP REQUIREMENT: required IF	String	0..1	Director	What is the position of the approval person?
date	DMP Approval date. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: required IF	Date	0..1	2023-12-31	What was the date of the approval action?
description	To provide any free-form text information on the approval for the DMP REQUIREMENT: optional	String	0..1	Need to respond to all required fields	Provide a description of the approval.
status	Approval status for the DMP REQUIREMENT: required ALLOWED VALUES: approved, rejected, submitted, not submitted, not applicable, unknown	Term from Controlled Vocabulary	1	approved	What is the maDMP approval status?

Properties in 'business'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
business_id	Business ID REQUIREMENT: optional	Nested Data Structure	0..1
name	Business name REQUIREMENT: required WHEN	String	1		What is the contributor's business affiliation name?

Properties in 'business_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Business identifier REQUIREMENT: optional	String	0..1		What is the contributor's business affiliaton identifier?
registry_URI	Link to the identifier system used to identify the business REQUIREMENT: optional	URI	0..1		Where can the reference be found
registry_name	To indicate what identifier system is used to identify the business when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	Registre des entreprises de la chambre de commerce	What is the name or title of the reference used to identify the business?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		what version of the reference was used at the time where the identifier was entered
type	Business identifier type REQUIREMENT: optional ALLOWED VALUES: GC Data reference standard on the business number - https://www.canada.ca/en/government/system/digital-government/digital-government-innovations/enabling-interoperability/gc-enterprise-data-reference-standards/data-reference-standard-business-number.html; StatCan’s Surveys and statistical programs - Business Register (BR) https://www23.statcan.gc.ca/imdb/p2SV.pl?Function=getSurvey&SDDS=1105; Other	Term from Controlled Vocabulary	0..1		What type of identification system uniquely identifies the business?

Properties in 'collection'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
data_earliest_date	The earliest date in the case of time series data. Encoded using the ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	1973-01-01	In the case of time-series data, what is the earliest date of the data in the series?
data_latest_date	For time series data, date of the latest data in the series. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2022-12-31	For time series data, what is the date of the latest data in the series?
dataset_last_updated	Date when the dataset was last updated. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2023-07-20	When was dataset last updated?
dataset_size	Size of the dataset from which distributions are derived. REQUIREMENT: optional	Number	0..1	5	What is the size of the dataset according to the specified units?
dataset_size_units	Dataset size units REQUIREMENT: optional ALLOWED VALUES: bytes, KB - kilobytes, MB - megabytes, GB - gigabytes, TB - terabytes, PB - petabytes, EB - exabyte, ZB - zettabyte, YB - yottabyte	Term from Controlled Vocabulary	0..1	PB - petabytes	What units were used to measure the size of the dataset?
dataset_update_frequency	The update frequency of the data in the dataset REQUIREMENT: optional ALLOWED VALUES: triennial, biennial, annual, semiannual, threeTimesAYear, quarterly, bimonthly, monthly, semimonthly, biweekly, threeTimesAMonth, weekly, semiweekly, threeTimesAWeek, daily, continuous, irregular	Term from Controlled Vocabulary	0..1	7 days	How frequently are the data updated?
description	To describe the data collection processes REQUIREMENT: optional ALLOWED VALUES: triennial, biennial, annual, semiannual, threeTimesAYear, quarterly, bimonthly, monthly, semimonthly, biweekly, threeTimesAMonth, weekly, semiweekly, threeTimesAWeek, daily, continuous, irregular	Term from Controlled Vocabulary	0..1	7 days	How frequently are the data updated?
growth_annual_terabytes	The dataset annual growth rate in terabytes per year. Important information needed when planning storage and associated budget REQUIREMENT: optional	Number	0..1		What is the expected annual growth rate of the dataset (terabytes per year)?
growth_end_date	Date on which data collection for this dataset is expected to cease REQUIREMENT: optional	Date	0..1		On what date is data collection anticipated to end?

Properties in 'community_approval'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	To indicate whether the project has approval from an Indigenous community. REQUIREMENT: required IF ALLOWED VALUES: yes, no, not applicable, unknown	Term from Controlled Vocabulary	0..n	not applicable	Has an Indigenous community aproved this project?
status	To provide any free-form text information on the project approval from the Indigenous communities. REQUIREMENT: optional	String	0..1		Describe the Indigenous community approval.

Properties in 'computing_environment'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
data_management_system	To describe the database management system or other computerized data system used to store or manage active data. Every other systems used to access the data should be described as distributions. REQUIREMENT: optional	Nested Data Structure	0..1
hardware_requirements	Minimum requirements for processing data for a specific purpose REQUIREMENT: optional	Nested Data Structure	0..1
software	Repeat as many times as needed to describe all software and code used for data collection, data processing, data analysis, data dissemination. Fill in the computer code or the software section. If applicable, fill also the proprietary software section and the software management plan section. You may also want to provide information about the workflow documentation in the dedicated section. REQUIREMENT: optional	Nested Data Structure	0..n

Properties in 'contact'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
city	City of the location of the responsible organization or individual REQUIREMENT: optional	String	0..1	Sherbrooke	In which city is the responsible contact located?
contact_id	Persistent identifier associated with the contact REQUIREMENT: required	Nested Data Structure	1
country	Country of the organization the contact is affiliated to REQUIREMENT: optional	Nested Data Structure	0..1
delivery_point	Enter the street address for the responsible organization or individual REQUIREMENT: optional	String	0..1	2144; King West	What is the contact person's civic address?
fax	Telephone number of a facsimile machine for the responsible organization or individual. REQUIREMENT: optional	Number	0..n	1 (819) 5645698	What is the contact person's fax number?
hours_of_service	The time period (including time zone) when the organization or individual can be contacted REQUIREMENT: optional	String	0..1	8:30/12:00; 13:00/16:30 EST	What are the hours and time zone during which the organization or individual can be contacted?
mbox	E-mail address REQUIREMENT: required	String	1	xxxxxx@canada.ca	What is contact person's e-mail address?
name	Name of the contact person REQUIREMENT: required	String	1	Winnie Pooh	What is contact person's name?
organization	Organization the contact person is affiliated to. For Canadian Departments and agencies, conform with http://www.tbs-sct.gc.ca/fip-pcim/reg-eng.asp. Sub and sub-sub organization (sectors, branches, etc.) may optionally be added, separated by semicolons. REQUIREMENT: optional	String	0..1	Government of Canada; Natural Resources Canada; Earth Sciences Sector; Canada Centre for Mapping and Earth Observation	Which organization does the contact person belong to?
position	Position of the contact if contact is a person. REQUIREMENT: optional	String	0..1	Senior Systems Scientist	What is the position of the contact person?
postal_zip_code	ZIP or other postal code of the location REQUIREMENT: optional	String	0..1	J1J 2E8	What is the contact person's postal code or zip code?
province_state	Province or state of the location. For Canadian Provinces and Territories use the Data reference standard on Canadian provinces and territories REQUIREMENT: optional	Nested Data Structure	0..1
role	Role of the reponsible party. REQUIREMENT: optional ALLOWED VALUES: resourceProvider, custodian, owner, user, distributor, originator, pointOfContact, principalInvestigator, processor, publisher, author, collaborator, editor, mediator, rightsHolder	Term from Controlled Vocabulary	0..1	Contact	What is the role or function of the contact person or organization?
telephone	Telephone number by which individuals can speak to the responsible organization or individual REQUIREMENT: optional	Number	0..n	1 (819) 5645600	What is the contact person's telephone number?
url	On-line information that can be used to contact the responsible individual or organization. This element should be expressed as a URL that will guide the user to further information online. REQUIREMENT: optional	URI	0..1	www.geogratis.gc.ca	What is the URL that links to the contact details of the responsible person or organization?

Properties in 'contact_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Contact person's unique identifier REQUIREMENT: required	String	1	0000-0000-0000-0000	What is the contact person's unique ID?
registry_URI	Link to the identifier system used to identify the contact REQUIREMENT: optional	URI	0..1	https://gcdirectory-gcannuaire.ssc-spc.gc.ca/en/GCD/?pgid=002	Where can the identifier system be accessed?
registry_name	To indicate what identifier system is used to identify the contact when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	GC Directory	What other identifier system is used?
registry_version	To indicate the version number or date when the system was consulted REQUIREMENT: optional	String	0..1	2024/12/30	What version of the identifier system was used at the time where the identifier was entered?
type	Identifier type. It is recommended to use ORCID ID for scientists and researchers. REQUIREMENT: required ALLOWED VALUES: orcid, isni, openid, other	Term from Controlled Vocabulary	1	orcid

Properties in 'contributor'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
affiliation	Contributor affiliation status with an outside organization REQUIREMENT: required	Nested Data Structure	1..n
city	City of the location of the contributor or the cited responsible party REQUIREMENT: optional	String	0..1		In which city is the contributor or cited responsible party located?
contributor_id	Identifier of the contributor REQUIREMENT: required	Nested Data Structure	1
delivery_point	Enter the street address for the contributor or the cited responsible party REQUIREMENT: optional	String	0..1		What is the contributor or cited responsible party's civic address?
fax	Telephone number of a facsimile machine for the contributor or cited responsible party REQUIREMENT: optional	Number	0..n		What is the contributor or cited responsible party's fax number?
hours_of_service	The time period (including time zone) when the contributor or the cited responsible party can be contacted REQUIREMENT: optional	String	0..1		What are the hours and time zone during which the contributor or cited responsible party can be contacted?
mbox	Mail address REQUIREMENT: optional	String	0..1	yyyyyy@canada.ca	What is the contributor's email?
name	Name REQUIREMENT: required	String	1	Christopher Robin	What is the contributor's name?
position	Role or position of the contributor or cited responsible party REQUIREMENT: optional	String	0..1		What is the position of the contributor or cited responsible party?
postal_zip_code	ZIP or other postal code of the location REQUIREMENT: optional	String	0..1		What is the contributor or cited responsible party's postal code or zip code?
role	Type of contributor (e.g., cited responsability party, distribution contact, author, investigator, collaborator, field technician, researcher, data steward, Indigenous traditional knowledge keeper) REQUIREMENT: required	String	1..n	Data steward	What is the contributor's role?
telephone	Telephone number by which individuals can speak to the contributor or cited reponsible party REQUIREMENT: optional	Number	0..n		What is the contributor or cited responsible party's telephone number?
url	On-line information that can be used to contact the contributor or the cited responsible party. This element should be expressed as a URL that will guide the user to further information online. REQUIREMENT: optional	URI	0..1		What is the URL that links to the contact details of the contributor or cited responsible party?

Properties in 'contributor_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Identifier for a contributor person REQUIREMENT: required	String	1	1111-1111-1111-1111	What is the contributor's unique ID?
registry_URI	Link to the identifier system used to identify the contributor REQUIREMENT: optional	URI	0..1	https://gcdirectory-gcannuaire.ssc-spc.gc.ca/en/GCD/?pgid=002	Where can the identifier system be found?
registry_name	To indicate what identifier system is used to identify the contributor when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	GC Directory	What identifier system is used to identify the contributor?
registry_version	To indicate the version number or date when the system was consulted REQUIREMENT: optional	String	0..1	2024/12/30	What version of the system was used or what date was the system consulted?
type	Identifier type. It is recommended to use ORCID ID for scientists and researchers. REQUIREMENT: required ALLOWED VALUES: orcid, isni, openid, other	Term from Controlled Vocabulary	1	other	Which identifier type is used for the contributor's unique ID (orcid, isni, openid, other)?

Properties in 'cost'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
cost_documentation	Any external material documenting the costing details. REQUIREMENT: optional	Nested Data Structure	0..n
currency_code	Allowed values defined by ISO 4217. REQUIREMENT: required IF ALLOWED VALUES: Use ISO 4217 codes	Term from Controlled Vocabulary	0..1	USD	What is the currency for the cost amount?
description	Description REQUIREMENT: optional	String	0..1	Costs for running the project.	Describe the costs.
title	Title REQUIREMENT: required WHEN	String	1	Cloud storage and software	Provide a title for the costs.
value	Value REQUIREMENT: optional	Number	0..1	1,000,000	What is the total cost amount?

Properties in 'cost_documentation'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	A URL of that gives access to the costdocumentation. e.g., landing page, feed, SPARQL endpoint. The access URL should be used for the URL of a service or location that can provide access to cost documentation, typically through a Web form, query or API call. REQUIREMENT: optional	URI	0..1	https://007gc.sharepoint.com/stb/wqmsd/Project.aspx	Provide a link to the cost documentation.
download_url	Download URL to the cost documentation REQUIREMENT: optional	URI	0..1	https://gc.sharepoint.com/dpmo/projects/project 345 business charter.docx	Provide the download URL for the cost documentation.
name	Title of the external document documenting the cost REQUIREMENT: required WHEN	String	1	Project Business Charter	What is the title of the cost documentation?

Properties in 'country'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
code	The 2-letter code of the country, as per the ISO standard 3166-1 Codes for the representation of names of countries and their subdivisions – Part 1: Country codes REQUIREMENT: required WHEN ALLOWED VALUES: Use ISO 3166 Alpha-2 country code	Term from Controlled Vocabulary	1	US	Where is the contact located (country code)?
name	The name of the country, as per the ISO standard ISO 3166-1 Codes for the representation of names of countries and their subdivisions – Part 1: Country codes REQUIREMENT: required WHEN	String	1	United States of America	Where is the contact located (country name)?

Properties in 'data_management_system'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	Web or network-accessible URL for accessing the system REQUIREMENT: optional	URI	0..1	https://dmssystem.org	What url provides access to the data management system?
authentication	User access and authentication mechanisms. REQUIREMENT: optional ALLOWED VALUES: OAuth, LDAP, API key, role-based access, other	Term from Controlled Vocabulary	0..n	OAuth	What mechanism is used for authentication and access control?
availability	Defines whether the system is operational 24/7 or has downtime periods (e.g., 24/7, scheduled downtime) REQUIREMENT: optional	String	0..1	scheduled down time	What is the availability of the distribution?
backup_frequency	Backup frequency of the system REQUIREMENT: optional	String	0..1	weekly	How often is the distribution backed up to the host?
backup_type	Type of backup performed on the data (e.g., incremental, full, differential, synthetic full) REQUIREMENT: optional ALLOWED VALUES: incremental, full, differential, synthetic full, other	Term from Controlled Vocabulary	0..1		What type of backup system is used for the host?
certified_with	Certifications relevant to the system (e.g., CoreTrustSeal, ISO 16363). REQUIREMENT: optional	String	0..1	coretrustseal	What is the host server certified with?
compliance_standards	Standards the system follows for security, data management, and governance (e.g., GDPR, HIPAA, SOC 2 compliance) REQUIREMENT: optional	String	0..n	GDPR	What standard is the data management system compliant to regarding data security, data management or data governance?
data_transfer_maximum_latency	Maximum data transfer latency of the data en ms, i.e. the delay of data transfer REQUIREMENT: optional	Number	0..1	50	What is the data transfer maximum latency of the distribution?
data_transfer_minimum_throughput	Maximum throughput of the dataset in Mbps REQUIREMENT: optional	Number	0..1	10	What is the maximum throughput of the distribution?
description	Brief explanation of the system’s purpose and functionality in relation to this dataset. If relevant, indicate the data types managed by the system. REQUIREMENT: optional	String	0..1	During the active phase of the research project, active and transitory data are managed (versioned and tracked) within DBMSX.	What purpose does the system serve in relation to the dataset?
geo_location	The geographical location of the server hosting the system expressed using ISO 3166-1 country code. REQUIREMENT: optional ALLOWED VALUES: Use ISO 3166 Alpha-2 country code	Term from Controlled Vocabulary	0..1	CA	Where is the location of the host server?
pid_system	Persistent identifier system used by the system. REQUIREMENT: optional ALLOWED VALUES: ark, arxiv, bibcode, doi, ean13, eissn, handle, igsn, isbn, issn, istc, lissn, lsid, pmid, purl, upc, url, urn, other	Term from Controlled Vocabulary	0..n	ark	What pid system is used for the host server?
protocol	The protocol used to interact with the system REQUIREMENT: optional ALLOWED VALUES: HTTP, FTP, SFTP, OAI-PMH, API, other	Term from Controlled Vocabulary	0..1	OAI-PMH	What type of protocol is used to interact with the data management system?
storage_type	Type or types of storage used by the data management system REQUIREMENT: optional ALLOWED VALUES: SSD, HDD, cloud, tape storage, other	Term from Controlled Vocabulary	0..n	tape storage	What type of storage the data management system relies on?
support_checksum	Indicates whether checksum verification is supported REQUIREMENT: optional ALLOWED VALUES: yes (with exportable checksum); yes (without confirmed ability to export); no; unknown	Term from Controlled Vocabulary	0..1	yes	Does the data management system support checksum?
support_versioning	To indicate if the data management system supports versioning, meaning changes to datasets are tracked internally REQUIREMENT: optional ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Does the data management system support versioning?
title	Name of the active data management system used to store/process data (e.g., PostgreSQL, MySQL, Dataverse, iRODS, etc.) REQUIREMENT: required WHEN	String	1	NAQUA	How is the data management system called?
type	The type of system used to store and manage active data. Note that a time-series database like TimescaleDB is actually a relational database, but because it's optimized for time-series data, it gets its own distinct category REQUIREMENT: required WHEN ALLOWED VALUES: flat file, RDBMS, graph database, NoSQL database, object-oriented database, columnar database, key-value store, time-series database, unknown, other	Term from Controlled Vocabulary	1	Relational Database Management System (RDBMS)	What type is the data management system?
version	Version of the data management system REQUIREMENT: optional	String	0..1	3.2.1	If applicable, what is the version of the data management system?
visibility	Defines whether the data management system is accessible internally within an organization or externally to broader audiences. Allowed values: Internal (accessible only within a specific organization or project), External (accessible to users outside the organization via public or controlled access) REQUIREMENT: optional ALLOWED VALUES: internal, external	Term from Controlled Vocabulary	0..1	Internal	Is the data management system accessible only internally or also externally?

Properties in 'dataset'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
collection	Information on how the data is collected. REQUIREMENT: optional	Nested Data Structure	0..1
computing_environment	To describe the operational environment used for data collection, processing, analysis and dissemination. REQUIREMENT: optional	Nested Data Structure	0..1
data_completeness	Dataset percentage completeness REQUIREMENT: optional ALLOWED VALUES: 95% or greater, 90% or greater, 85% or greater, 80% or greater, 75% or greater, 70% or greater, 65% or greater, 60% or greater, 55% or greater, 50% or greater, 45% or greater, 40% or greater, 35% or greater, 30% or greater, 25% or greater, 20% or greater, 15% or greater, 10% or greater, less than 10%	Term from Controlled Vocabulary	0..1	95% or greater	Describe the data completness.
data_criticality	To indicate how important the data are for the organization to achieve its goals. Example values: business function continuity and improvement, IM or IT modernization, intergovernmental agreement, minister/deputy minister priority, mission critical, policy compliance (departmental), policy compliance (federal), regulatory, risk mitigation, treasury board submission, vote netted revenue (VNR), other program priority (specify) REQUIREMENT: optional	String	0..1	business function continuity and improvement	What is the data criticality?
data_governance_description	Indicate if there is a data governance framework like, for example, a specified departmental data governance framework, and/or if data governance is aligned with published principles such as the CARE Principles for Indigenous Data Governance, the First Nations principles of ownership, control, access and possession (OCAP), the Māori data governance model, or some other specified data governance model. REQUIREMENT: required	String	1		Describe the data governance.
data_quality_assurance	Data Quality Assurance. Note: Data quality control level is provided at the distribution level. REQUIREMENT: optional	String	0..n	We use a complicated, undocumented system for data QA/QC	Describe the data quality assurance.
dataset_documentation	Repeat as many times as needed to list all existing documentation, procedures for data processing, management, analysis and dissemination. For example: code book, contract, data dictionary, data production specification (ISO 19131 compliant), ELN (electronic lab notebook) protocol, QA/QC methods, SOP (standard operating procedure), workflows, etc. Make sure you also provide the related computing environment information in the dedicated section. REQUIREMENT: optional	Nested Data Structure	0..n
dataset_id	Dataset ID REQUIREMENT: required	Nested Data Structure	1
description	Description is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file. REQUIREMENT: optional	String	0..1	mountains of data	Describe the dataset.
disclaimer	limitation affecting the fitness for use of the resource or metadata REQUIREMENT: optional	String	0..1	not to be used for navigation	Indicate any limitation affecting the fitness for use of the dataset
disposition_action	Used to document disposition that has been effected in relation to a dataset. Note: when all data associated with a dataset has been disposed, also indicate this in “dmp/dataset/disposition_completed.” REQUIREMENT: optional	Nested Data Structure	0..n
disposition_completed	Date on which disposition effected. Encoded using the ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2019-06-0	Has ALL data associated with this dataset been disposed? (i.e., no data remains with the institution, and none is expected to accrue in the future)
disposition_planning	Used to document information in anticipation of a future disposition review. Note: does not document disposition actions actually effected. REQUIREMENT: optional	Nested Data Structure	0..1
distribution	To provide technical information on a specific instance of data. REQUIREMENT: optional	Nested Data Structure	0..n
general_data_format	Main format of the dataset according to DDI General_DATA_Format controlled vocabulary https://rdf-vocabulary.ddialliance.org/ddi-cv/GeneralDataFormat/2.0.3/GeneralDataFormat.html. REQUIREMENT: optional ALLOWED VALUES: numeric, text, stillImage, geospatial, audio, video, software, interactive resources, threeD, other	Term from Controlled Vocabulary	0..1	stillimage	What is the main format of the dataset?
geodetic_datum	If the dataset contains geospatial data, indicate the geodetic datum (coordinate reference system) REQUIREMENT: optional ALLOWED VALUES: ED50 (older European), ETRS89 (European), GDA94 (Australian), JGD2011 (Japanese), KGD2002 Korean), NAD27 (older North American), NAD83 (North American), NATRF2022, OSGB36 (Ordnance Survey of Great Britain), Tokyo97 (Japanese), TWD97 (Taiwan), WGS 84 (World Geodetic System)	Term from Controlled Vocabulary	0..1	ED50 (older European)	Which geodetic datum is this distribution for?
geographic_coverage	The geographical area covered by a geospatial dataset REQUIREMENT: optional	String	0..1		In the case of a geospatial dataset, what is the geographic area is covered?
intellectual_property	Intellectual property related to the dataset REQUIREMENT: required	Nested Data Structure	1
issued	Date the dataset was issued. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2023-07-20	When was the dataset issued?
keyword	Keyword REQUIREMENT: optional	String	0..n	keyword 1, keyword 2	Provide some keywords related to this dataset.
language	Language of the dataset expressed using ISO 639-3 REQUIREMENT: optional ALLOWED VALUES: Use ISO 639-3 language code	Term from Controlled Vocabulary	0..1	mul	What language is used in this dataset?
metadata	To describe metadata standards used. REQUIREMENT: optional	Nested Data Structure	0..n
personal_data	To indicate if personal data exists in the dataset REQUIREMENT: required ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1	yes	Do these data include personal information?
preservation_statement	Preservation Statement. Details concerning retention and disposition should be provided in dmp/dataset/disposition_planning/ REQUIREMENT: optional	String	0..1		Provide a general statement regarding preservation of the dataset.
security_and_privacy	To list all issues and requirements related to security and privacy. Create a new entry for each issue or requirement. REQUIREMENT: optional	Nested Data Structure	0..n
sensitive_data	Sensitive data are data for which injury that could reasonably be expected as a result of a loss of confidentiality (resulting from unauthorized disclosure), loss of integrity (resulting from unauthorized modification or destruction), or loss of availability (resulting from unauthorized removal or other disruption). See, for example, Treasury Board of Canada, Policy on government security. REQUIREMENT: required ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1	yes	Does the dataset contain sensitive data?
subject	Topic to which a dataset pertains. REQUIREMENT: optional	Nested Data Structure	0..n
supported_works_url	An URL or DOI that gives access to the supported work. REQUIREMENT: optional	URI	0..n		Provide a URL to this supported work.
technical_resource	To list technical resources involved in the collection and processing of the dataset, and for which documentation is required. For computing environments, please record information in the dmp/dataset/computing_environment field REQUIREMENT: optional	Nested Data Structure	0..n		What technical resources are used to implement the DMP?
title	Title is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file. REQUIREMENT: required	String	1	fast sun images	What is the title of this dataset?
type	If appropriate, type according to: DataCite and/or COAR dictionary. Otherwise use the common name for the type, e.g. raw data, software, survey, etc. https://schema.datacite.org/meta/kernel-4.1/doc/DataCite-MetadataKernel_v4.1.pdf http://vocabularies.coar-repositories.org/pubby/resource_type.html REQUIREMENT: optional	String	0..1	image	What type of dataset is this?

Properties in 'dataset_documentation'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	A URL of that gives access to the dataset documentation. e.g., landing page, feed, SPARQL endpoint. The access URL should be used for the URL of a service or location that can provide access to dataset documentation, typically through a Web form, query or API call. REQUIREMENT: optional	URI	0..1	some.intranet/.../project page.aspx	Provide a link to the dataset documentation.
description	To describe the documentation of the dataset REQUIREMENT: optional	String	0..1		Describe the dataset documentation.
download_url	Download URL to the dataset documentation REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	Provide the download URL for the dataset documentation.
name	Document name REQUIREMENT: optional	String	0..1	code book	What is the name of the dataset documentation?

Properties in 'dataset_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Identifier for a dataset REQUIREMENT: required	String	1	University of Vienna Phaidra (univie.ac.at)	Provide the dataset identifier ID.
registry_URI	Link to the registry or system used to identify the dataset REQUIREMENT: optional	URI	0..1	https://ecollab.ncr.int.ec.gc.ca/theme/1275886/DataInventoryProject/Data-Asset-Inventory_Master-Spreadsheet_FINAL.xlsx	Where can the registry or system be found?
registry_name	To indicate what registry or system is used to identify the dataset when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	ECCC Data Asset Inventory	What registry or system was used to identify the dataset?
registry_version	To indicate the version number or date when the system or registry was consulted REQUIREMENT: optional	String	0..1	2024-12-30	What version of the registry/system was used or what date was the registry/system consulted?
type	Identifier type REQUIREMENT: required ALLOWED VALUES: handle, doi, ark, url, other	Term from Controlled Vocabulary	1	url	What is the dataset identifier ID type?

Properties in 'disposition_action'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
authorization	Indicate disposition authorization number and details when available. May also be used to document internal signoff. REQUIREMENT: required WHEN	String	1	DA 2018/001, Application Guide for National Registration version 2.0. Signoff by CIO on 2020-03-13.	What legal instrument authorized the disposition?
date	Date on which disposition effected. Encoded using the ISO 8601 Date compliant string REQUIREMENT: required WHEN	Date	1	2020-03-1	On what date was disposition effected?
description	To document the scope of disposition action effected, as well as other details when required (e.g., means, issues). REQUIREMENT: required WHEN	String	1	All non-disseminated datasets associated with the project NameMyTree were manually deleted from drive Z by project lead. Litigation and ATIP checks had been completed 2020-01-12. Backup tapes not addressed.	What was the scope of the disposition? What details are important for documented disposition?
type	Indicate the type of action taken to dispose of the data (scope of the data to be detailed in the description field) REQUIREMENT: required WHEN ALLOWED VALUES: alienated from government control, destroyed, transferred to national archives, transferred to another government institution	Term from Controlled Vocabulary	1	alienated from government control	Was the dataset disposed by destruction, transfer to LAC, or alienation?

Properties in 'disposition_impediment'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	Include the name of the litigation, software, etc. where applicable. Note: if there is a known end date to the disposition impediment, consider entering it in “dmp/dataset/disposition_planning/disposition_review _next” REQUIREMENT: optional	String	0..1	Thompson et al v. Canada	What is preventing you from effecting disposition, once the retention period has elapsed?
type	To indicate the type of impediment to disposition. REQUIREMENT: required WHEN ALLOWED VALUES: agreement, ligation or legal issue, technical issue, no disposition authorization, organizational issue, other	Term from Controlled Vocabulary	1	agreement	What type of impediment blocks you from effecting disposition?

Properties in 'disposition_planning'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
archival_value	Archival value according to the national archives. (Applies to records only.) For the Government of Canada, refer to definition of government records in the Library and Archives of Canada Act. Nevertheless, except in instances in which a distribution is considered a “publication” as defined in the Library and Archives of Canada Act, datasets under the control of a government institution likely meet the definition of a government record in the Act. REQUIREMENT: required WHEN ALLOWED VALUES: yes all, yes part, no, not applicable, to be determined, unknown	Term from Controlled Vocabulary	1	yes all	Does the dataset have archival value?
archival_value_description	Indicates nature and scope of the data with archival value according to national archives. REQUIREMENT: optional	String	0..1		What is the nature and scope of the data with archival value according to Library and Archives Canada instructions?
disposition_impediment	For noting time-limited impediments to effecting disposition at the end of the dataset's retention period. Note: use the retention specification nest to indicate an indefinite retention period or a perpetual use requirement. REQUIREMENT: optional	Nested Data Structure	0..n
disposition_planning_last_reviewed	To record the most recent date on which the values entered in disposition planning properties were reviewed. Encoded using the relevant ISO 8601 Date compliant string. Indicate the type of action taken to dispose of the data (scope of the data to be detailed in the description field) REQUIREMENT: optional	Date	0..1	2024-11-20	When was the information in the disposition planning section last reviewed?
disposition_review_next	To record the next date(s) on which the dataset should be reviewed for disposition. (This may be the end of a retention period, the date on which a disposition impediment will be lifted, or some other date). Encoded using the relevant ISO 8601 Date compliant string. REQUIREMENT: optional	Date	0..n	2029-11-20	When should someone review whether disposition can be effected?
retention_schedule_url	A URL that leads to the applicable retention schedule REQUIREMENT: optional	URI	0..1	//intranet.server/.../retention_schedule	Where can you click to see the retention schedule?
retention_specification	REQUIREMENT: optional	Nested Data Structure	0..n

Properties in 'distribution'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	A URL that gives access to the distribution. e.g., landing page, feed, SPARQL endpoint. The access URL should be used for the URL of a service or location that can provide access to the distribution, typically through a Web form, query or API call. REQUIREMENT: optional	URI	0..1	some.data.catalogue/.../project_uuid	What is the access URL to the dataset?
available_until	Indicates how long this distribution will be/should be available. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2023-07-20	When is the dataset available until?
byte_size	Size of the dataset distribution in measured in bytes. REQUIREMENT: optional	Number	0..1	5,000,000,000,000	What is the size of the distribution bytes?
character_encoding_standard	Character encoding standard used in the distribution REQUIREMENT: required WHEN ALLOWED VALUES: UTF-32, UTF-16, UTF-EBCDIC, UTF-8, UTF-7, UTF-1, ISO 8859-7, ISO 8859-6, ISO 8859-5, ISO 8859-4, ISO 8859-3, ISO 8859-2, ISO 8859-1, GB18030, ASCII	Term from Controlled Vocabulary	1	UTF-16	What character encoding standard is used for the data?
character_unicode_block_code	Unicode block used in the distribution. Use the "code" from the Unicode Standard 15.1. https://en.wikipedia.org/wiki/Unicode_block#List_of_blocks REQUIREMENT: required WHEN ALLOWED VALUES: Use Unicode Standard 15.1	Term from Controlled Vocabulary	1	U+18B0..U+18FF	What is the Unicode block code?
character_unicode_block_name	Unicode block used in the distribution. Use the "name" from the Unicode Standard 15.1. https://en.wikipedia.org/wiki/Unicode_block#List_of_blocks REQUIREMENT: required WHEN ALLOWED VALUES: Use Unicode Standard 15.1	Term from Controlled Vocabulary	1	Unified Canadian Aboriginal Syllabics Extended	What is the Unicode block name?
created	Date of creation of the distribution. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	1	2009-11-02	When was the distribution created?
data_access	OPEN ACCESS: available to anyone based on an open license (e.g., CC0, CC-BY, Open Government License). SHARED ACCESS: Public access with a license that limits use, that is available to anyone under terms and conditions that are not ‘open' (e.g., CC-BY-NC), shared only with named people or organisations, or via authentication for specific groups that meet certain criteria. CLOSED ACCESS: Internal access only. https://theodi.org/insights/tools/the-data-spectrum/ ; https://www.alerc.org.uk/uploads/7/6/3/3/7633190/an_introduction_to_open_shared_and_closed_data.pdf REQUIREMENT: required WHEN ALLOWED VALUES: open, shared, closed	Term from Controlled Vocabulary	1	open	Is access to the data open, shared, or closed?
data_security-privacy_measures	To provide any free-form text information about security or privacy measures. REQUIREMENT: optional	String	0..n	anonymisation, de-identification, encryption, hash function, pseudonymisation, statistical disclosure control, none	What security measures are in places to ensure that security and privacy are not compromised?
data_size	The RDA standard requires describing size in bytes. However, byte_size does not provide a meaningful number for large files (e.g., a file that would typically be expressed in petabytes). Also, other systems (e.g., national archives) may require both data_size and data_size_units. REQUIREMENT: optional	Number	0..1	5	What is the size of the distribution according to the specified units?
data_size_units	The RDA standard requires describing size in bytes. However, byte_size does not provide a meaningful number for large files (e.g., a file that would typically be expressed in petabytes). Also, other systems (e.g., national archives) may require both data_size and data_size_units. REQUIREMENT: optional ALLOWED VALUES: bytes, KB - kilobytes, MB - megabytes, GB - gigabytes, TB - terabytes, PB - petabytes, EB - exabyte, ZB - zettabyte, YB - yottabyte	Term from Controlled Vocabulary	0..1	PB - petabytes	What units were used to measure the size of the distribution?
description	Description is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file. REQUIREMENT: optional	String	0..1	best quality data before resizing	Describe the distribution of the dataset.
disposition_completed	Indicates the date on which the distribution was disposed. (That is, the data lifecycle is complete, at the institution). In instances in which data was never created in relation to a planned distribution, indicates the date on which the creation of the distribution was abandoned. Encoded using the relevant ISO 8601 Date compliant string Note: consider adding information to “dmp/dataset/distribution/description” regarding the nature of the disposition. REQUIREMENT: optional	Date	0..1	2015-03-24	Has ALL data associated with this distribution been disposed? If so, indicate date (i.e., no data remains with the institution, and none is expected to accrue in the future)
distribution_id	ID for the distribution REQUIREMENT: required WHEN	Nested Data Structure	1
download_url	The URL of the downloadable file in a given format. E.g. CSV file or RDF file. REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	What is the download URL of the dataset.
end_date	Date of the most recent data in the distribution. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1		When will the distribution end? when did the distribution end?
file_path	File path is for files that are available internally on shared drives but are not published on the internet. File paths using backslashes instead of forward slashes used for urls. REQUIREMENT: optional	URI	0..1		What is the file path for this distribution?
format	Format according to: https://www.iana.org/assignments/media-types/media-types.xhtml if appropriate, otherwise use the common name for this format.https://www.iana.org/assignments/media-types/media-types.xhtml REQUIREMENT: required WHEN	String	0..n	csv	What is this distribution’s file format?
geographic_bounding_box	Rectangular spatial extent that encompasses all the geographic locations represented in the data REQUIREMENT: optional	Nested Data Structure	0..1
host	The host is the system where the data are stored and processed. Be sure to also fill in a physical data asset section to indicate in which the data are hosted especially in which country the server is located if they are hosted on a server or in the cloud. REQUIREMENT: optional	Nested Data Structure	0..1
issued	Date of the publication of the distribution. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: required WHEN	Date	1		When was the distribution issued?
license	To list all licenses applied to a specific distribution of data. REQUIREMENT: required IF	Nested Data Structure	0..n
linked_data_star_rating	To rate the level of openness of the dataset according to the Tim Berners-Lee (founder of the World Wide Web) 5-star rating system for open data. To score the maximum five stars, data must (1) be available on the Web under an open license, (2) be in the form of structured data, (3) be in a non-proprietary file format, (4) use URIs as its identifiers (see also RDF), (5) include links to other data sources (see linked data). To score 3 stars, it must satisfy all of (1)-(3), etc. For guidence see, https://opendatahandbook.org/glossary/en/terms/five-stars-of-open-data/ ; https://5stardata.info/en/ ; https://open.canada.ca/en/openness-rating REQUIREMENT: required ALLOWED VALUES: 1 star, 2 stars, 3 stars, 4 stars, 5 stars	Term from Controlled Vocabulary	0..1	1 star	How many stars does this dataset meet according to the Berners-Lee 5-star rating system for open data?
online_service	To list online services where the distribution can be accessed REQUIREMENT: optional	Nested Data Structure	0..n
openness_other_rating	To rate the level of openness of the dataset according to a system other than the Tim Berner-Lees system, described in dmp/dataset/openness_other_rating_system. REQUIREMENT:	String	0..1		What is the dataset openness rate according to the chosen framework?
openness_other_rating_system	Describe which system is used to rate the dataset openness when it's not the Tim Berners-Lee 5-star rating system. REQUIREMENT: required WHEN	String	1		What framework are you using to rate the dataset openness?
physical_data_asset	Allows for recording of physical assets (e.g., external hard drives) and/or physical location of servers, data centers, etc. REQUIREMENT: optional	Nested Data Structure	0..n		Is this about a physical copy of the data or a physical object that stores the data?
preservation_flag	To flag distributions for digital preservation attention purposes. REQUIREMENT: optional ALLOWED VALUES: Retention --perpetual /indefinite, Retention -- long-term, Archival value, None, Unknown	Term from Controlled Vocabulary	0..n		Does this distribution have a very long or perpetual retention period, or have archival value?
protection_level	Protected information is not classified. Information is "protected" when unauthorized disclosure could reasonably be expected to cause injury to a non-national interest (i.e., an individual interest such as a person or an organization). Protected information is any sensitive information that does not relate to national security and cannot be disclosed under access and privacy legislation because of the potential injury to particular public or private interests. Protection levels: Protected A (Injury to an individual, organization or government), Protected B (Serious injury to an individual, organization or government), Protected C (Extremely grave injury to an individual, organization or government). https://www.canada.ca/en/public-services-procurement/services/industrial-security/security-requirements-contracting/safeguarding-equipment-sites-assets-information/levels-security.html#s2 REQUIREMENT: required WHEN ALLOWED VALUES: unknown, not protected, protected A, protected B, protected C, other	Term from Controlled Vocabulary	1	protected A	What is the protection level for these data?
protection_level_other_level	To indicate the protection level of the distribution as per nomenclature found in distribution_protection_level_other_nomenclature REQUIREMENT: required IF	String	0..1		What is the protection level of this distribution according to the nomenclature?
protection_level_other_nomenclature	To indicate which nomenclature is used to qualify the distribution protection level when "other" was chosen in distribution_protection_level REQUIREMENT: required IF	String	0..1		What other nomenclature is used to indicate the protection level of the distribution?
quality_control_level	Data quality control level. LEVEL 0 (Raw data or minimally processed data. Contains all available measurement data. May contain quality control flags indicating missing or invalid data. LEVEL 1 (A complete dataset of specified quality. The dataset has been subjected to quality assurance and quality control checks and data management procedures. Compliance with documented data quality objectives, standard operating procedures (SOPs), and protocols has been evaluated and documented. If the data have been audited, level '0' status will remain in effect until all audits have been completed and the investigator’s response recorded). LEVEL 2 (A complete, externally consistent dataset of specified quality that has undergone interpretative and diagnostic analyses. A validation level and status discussion must be included in the metadata record associated with the dataset). LEVEL 3 (Data that have received intense scrutiny through analysis or use in modeling. As analysis of the data proceeds, analysts may raise questions about portions of the level '2' dataset. Additional checks and tests will be performed on such data and the Level 3 code will be affixed to data passing these tests. If this scrutiny reveals an inconsistency that appears to be caused by a measurement error, the entire chain of evidence for the measurement will be reviewed). MIXED (A package of datasets with varying levels of data quality). UNKNOWN (Data quality is unknown). Reference: NARTSO Standard. REQUIREMENT: required WHEN ALLOWED VALUES: level 0 - raw, level 1, level 2, level 3, mixed, other, unknown	Term from Controlled Vocabulary	1	level 0 - raw	What is the quality control level of this distribution?
security_classification_level	Security classification that designates the level of protection against access the data or information requires when unauthorized disclosure could reasonably be expected to cause injury to the national interest – defence and maintenance of the social, political and economic stability of the nation. Classification levels: Unclassified, Restricted (disadvantageous to the interests of the nation), Confidential (injury to the national interest), Secret (serious injury to the national interest), Top Secret (exceptionally grave injury to the national interest). "Other" could include, for example: Clearance, Compartmented information, Critical nuclear weapon design information (CNDWI), No foreign dissemination (NOFORN), Official/For official use only, Official sensitive, Originator controlled dissemination (ORCON), Special intelligence, Sensitive but unclassified. https://www.canada.ca/en/public-services-procurement/services/industrial-security/security-requirements-contracting/safeguarding-equipment-sites-assets-information/levels-security.html#s2 REQUIREMENT: required WHEN ALLOWED VALUES: unclassified, restricted, confidential, secret, top secret, other, unkown	Term from Controlled Vocabulary	1	unclassified	What is the security classification of this distribution?
security_classification_level_other_level	To indicate which nomenclature is used to qualify classified information REQUIREMENT: required IF	String	0..1		What other nomenclature is used to describe classified information?
security_classification_level_other_nomenclature	To indicate the level of the classified information held by the distribution according o the nomenclature found in distribution_security_classification_level_other_nomenclature REQUIREMENT: required IF	String	0..1		Indicate the level of classified information of the dmp according to the nomenclature
spatial_representation_type	Spatial representation type of the data REQUIREMENT: optional ALLOWED VALUES: vector, grid, textTable, tin, stereoModel, video	Term from Controlled Vocabulary	0..1		What is the type of digital representation of spatial information in the distribution?
start_date	Date of the oldest data in the distribution. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: required WHEN	Date	1		When is the distribution first started?
status	Completion status of the distribution REQUIREMENT: optional ALLOWED VALUES: finished, minor Issues, major risk encountered, on track, not started	Term from Controlled Vocabulary	0..1	finished	What is the status of the data?
status_description	Description of the distribution completion status REQUIREMENT: optional	String	0..1		Describe the status.
title	Title is a property in both Dataset and Distribution, in compliance with W3C DCAT. In some cases these might be identical, but in most cases the Dataset represents a more abstract concept, while the distribution can point to a specific file. REQUIREMENT: required WHEN	String	1	Full resolution images	What is the title of the distribution of the dataset?
update_frequency	The maintenance and update frequency of the distribution REQUIREMENT: required ALLOWED VALUES: continual, daily, weekly, fortnightly, monthly, quarterly, biannually, annually, asNeeded, irregular, notPlanned, unknown, semimonthly	Term from Controlled Vocabulary	1	daily	How frequently are the data updated and maintained?
version_history	Version history of the data distribution REQUIREMENT: optional	Nested Data Structure	0..1

Properties in 'distribution_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Identifier for the dataset distribution REQUIREMENT: required WHEN	String	1		Provide the distribution identifier ID.
registry_URI	Link to the reference used to identify the distribution REQUIREMENT: optional	URI	0..1	https://data-donnees.az.ec.gc.ca/data	Where can the registry or system be found?
registry_name	To indicate what reference is used to identify the distribution when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	ECCC Data Catalogue	What registry or system was used to identify the distribution?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1	2024/12/30	What version of the registr/system or what date the registry/system was consulted?
type	Identifier type REQUIREMENT: required WHEN	String	1	url	What is the distribution identifier ID type?

Properties in 'dmp'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access	OPEN ACCESS: available to anyone based on an open license (e.g., CC0, CC-BY, Open Government License). SHARED ACCESS: Public access with a license that limits use, that is available to anyone under terms and conditions that are not ‘open' (e.g., CC-BY-NC), shared only with named people or organisations, or via authentication for specific groups that meet certain criteria. CLOSED ACCESS: Internal access only. https://theodi.org/insights/tools/the-data-spectrum/ ; https://www.alerc.org.uk/uploads/7/6/3/3/7633190/an_introduction_to_open_shared_and_closed_data.pdf REQUIREMENT: required ALLOWED VALUES: open, shared, closed	Term from Controlled Vocabulary	1	open	Is access to the maDMP open, shared, or closed?
approval	Approval of the maDMP REQUIREMENT: required	Nested Data Structure	1
contact	Specifies the party which can provide information about the DMP. This is not necessarily the DMP creator, and it can be a person or an organization. REQUIREMENT: required	Nested Data Structure	1
contributor	Party involved in the process of data management described by the DMP, or party involved in the creation and management of the DMP itself. REQUIREMENT: required	Nested Data Structure	1..n
cost	To list costs related to data management. Providing multiple instances of a 'Cost' allows to break down costs into details. Providing one 'Cost' instance allows to provide one aggregated sum. REQUIREMENT: optional	Nested Data Structure	0..n
created	Date and time of the first version of the maDMP. This date must not be changed in subsequent maDMPs. Each maDMP has a "Created" date and a "Modified" date. The modification date contains a timestamp of the last modification of the maDMP. Given two maDMPs with different modification dates, one can identify which is newer by comparing the timestamps. The same creation date indicates different versions of the same DMP. Encoded using the relevant ISO 8601 Date and Time compliant string REQUIREMENT: required	DateTime	1	2021-04-15T10:53:49-5:00	When was the first version of the maDMP created?
dataset	To describe data on a non-technical level. REQUIREMENT: required	Nested Data Structure	1..n
description	To provide any free-form text information on the Data Management Plan (maDMP). It can be a formal statement describing how research data will be managed and documented throughout a research project and the terms regarding the subsequent deposit of the data with a data repository for long-term management and preservation (Library and Archives Canada). DMP's are living documents that outline a project’s plans for research data management. The content, format and length of DMPs depend on the nature of the given research project. DMPs can be developed to guide a single research project or span a multiproject research initiative or longer-term program of research. The DMP submitted at the application stage could, depending on the complexity and duration of the project, be presented as a more high-level outline and then be expanded on throughout the life of the project enabling automatic exchange, integration, and validation of information provided in DMPs. Machine-actonable DMP's (maDMP) are designed to support the exchange of information between systems, to provide basic interoperability between systems producing or consuming maDMPs, acting on behalf of stakeholders involved in the research life cycle (researchers, funders, repository managers, ICT providers, librarians, etc.) and the information represented over the whole DMP lifecycle (Research Data Alliance). REQUIREMENT: optional	String	0..1	We're finally get our data under control.	Describe the data management plan.
dmp_id	Identifier for the DMP itself REQUIREMENT: required	Nested Data Structure	1
ethical_issues_description	To describe any existing or potential ethical issues that are not captured in the following related fields: dmp/protection_level, dmp/security_classification_level, dmp/dataset/disposition_planning/legal_issues_description, dmp/dataset/distribution/data_security-privacy_measures, dmp/dataset/distribution/disposition_planning/legal_issues, dmp/dataset/distribution/protection_level, dmp/dataset/distribution/security_classification_level, dmp/dataset/distribution/license/, dmp/dataset/intellectual_property/, dmp/dataset/security_and_privacy/, dmp/indigenous_considerations/. Examples include, but are not limited to: Bias or lacking representation of certain populations; data collected without informed consent; lack of transparency due to absence of clear documentation about data processing, cleaning, or manipulation; the potential impact of the dataset on marginalized groups; potential dual use of the data that could be detrimental to society or specific groups; data that include cultural artifacts or practices that could be used in ways that disrespect cultural values or traditions; failure to recognize the contributions of all parties involved in collecting the data; failure to identify who is accountable for the data. REQUIREMENT: optional	String	0..1	There are ethical issues because...	Describe any existing or potential ethical issues.
ethical_issues_exist	To indicate whether there are ethical issues related to these data. It is the responsibility of the researcher or data steward to be aware of any ethical issues related to the data. Ethical issues vary widely depending on the context. REQUIREMENT: required ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1	yes	Do ethical issues exist?
ethical_issues_report	To indicate, for example, where a protocol from a meeting with an ethical committee can be found, or an IRB (Institutional Review Board) report. REQUIREMENT: optional	URI	0..1	http://report.location	Provide a link to an ethical issues report such as, for examplem and IRB (Institutional Review Board) report.
indigenous_considerations	Indigenous considerations related to the maDMP or the data. REQUIREMENT: required	Nested Data Structure	1
language	Language of the DMP expressed using ISO 639-3 REQUIREMENT: required ALLOWED VALUES: Use ISO 639-3 codes	Term from Controlled Vocabulary	1	eng	What language is the maDMP written in?
linked_dmp	to link related dmps , for example official-language-equivalent dmps REQUIREMENT: optional	Nested Data Structure	0..n
modified	Indicates maDMP version, so must be set each time the maDMP is modified. Dates can be used to indicate past and planned actions. Dataset contains issue date that indicates whether the actions are planned or already performed. If the dataset issue date is set in the future (compared to the maDMP modification date), then the actions are planned. If the issue date is set in the past (compared to the maDMP modification date), the actions were performed in the past. Encoded using the relevant ISO 8601 Date and Time compliant string REQUIREMENT: required	DateTime	1	2021-04-22T14:32:54-5:00	When was the maDMP last modified?
project	Project related to the DMP REQUIREMENT: optional	Nested Data Structure	0..n
protection_level	Protected information is not classified. Information is "protected" when unauthorized disclosure could reasonably be expected to cause injury to a non-national interest (i.e., an individual interest such as a person or an organization). Protected information is any sensitive information that does not relate to national security and cannot be disclosed under access and privacy legislation because of the potential injury to particular public or private interests. Protection levels: Protected A (Injury to an individual, organization or government), Protected B (Serious injury to an individual, organization or government), Protected C (Extremely grave injury to an individual, organization or government). https://www.canada.ca/en/public-services-procurement/services/industrial-security/security-requirements-contracting/safeguarding-equipment-sites-assets-information/levels-security.html#s2 REQUIREMENT: required ALLOWED VALUES: unknown, not protected, Protected A, Protected B, Protected C, other	Term from Controlled Vocabulary	1	protected A	What is the protection level for the maDMP?
protection_level_other_level	To indicate which nomenclature is used to qualify the dmp protection level when "other" was chosen in dmp_protection_level REQUIREMENT: optional	String	0..1		What other nomenclature is used to indicate the distribution protection level?
protection_level_other_nomenclature	To indicate the protection level of the dmp according to the nomenclature found in dmp_protection_level_other_nomenclature REQUIREMENT: optional	String	0..1		What protection level applies to the distribution according to the nomenclature?
schema_version	DMP schema version REQUIREMENT: required	String	1		Which maDMP metadata schema version was used when creating this maDMP?
schema_version_uri	DMP schema URI REQUIREMENT: required	URI	1		What is the URI to the metadata schema version used when creating this maDMP?
security_classification_level	Security classification that designates the level of protection against access the DMP requires when unauthorized disclosure could reasonably be expected to cause injury to the national interest – defence and maintenance of the social, political and economic stability of the nation. Classification levels: Unclassified, Restricted (disadvantageous to the interests of the nation), Confidential (injury to the national interest), Secret (serious injury to the national interest), Top Secret (exceptionally grave injury to the national interest). "Other" could include, for example: Clearance, Compartmented information, Critical nuclear weapon design information (CNDWI), No foreign dissemination (NOFORN), Official/For official use only, Official sensitive, Originator controlled dissemination (ORCON), Special intelligence, Sensitive but unclassified. https://www.canada.ca/en/public-services-procurement/services/industrial-security/security-requirements-contracting/safeguarding-equipment-sites-assets-information/levels-security.html#s2 REQUIREMENT: required ALLOWED VALUES: unclassified, restricted, confidential, secret, top secret, other, unknown	Term from Controlled Vocabulary	1	unclassified	What is the security classification of the maDMP?
security_classification_level_other_level	To indicate which nomenclature is used to qualify classified information REQUIREMENT: optional	String	0..1		What other nomenclature is used to describe classified information?
security_classification_level_other_nomenclature	To indicate the level of the classified information held by the dmp according to the nomenclature found in dmp_security_classification_level_other_nomenclature REQUIREMENT: optional	String	0..1		Indicate the level of classified information of the dmp according to the nomenclature
title	Title of the DMP REQUIREMENT: required	String	1	The most exciting project ever.	What is the title of this maDMP?

Properties in 'dmp_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Identifier for a DMP (e.g., DOI url) REQUIREMENT: required	String	1	https://doi.org/10.1371/journal.pcbi.1006750	What is the maDMP identifier?
registry_URI	Link to the registry or system used to identify the linked dmp REQUIREMENT: optional	URI	0..1		Where can the registry or system be found?
registry_name	To indicate what registry or system is used to identify the dmp when selecting "other" as id type. REQUIREMENT: required IF	String	0..1		What registry or sytem was used to identify the dmp?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		What version of the registry or system or what date was the registry or system consulted?
type	Identifier type (e.g., DOI) REQUIREMENT: required ALLOWED VALUES: handle, doi, ark, url, uri, other	Term from Controlled Vocabulary	1	doi	What is the maDMP identifier type?

Properties in 'documentation'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	Access url of the reference related to science safeguarding REQUIREMENT: optional	URI	0..1		What is the url to access the reference related to science safeguarding?
description	Description of the reference related to science safeguarding REQUIREMENT: optional	String	0..1		Describe the reference related to science safeguarding.
download_url	Download url of the reference related to science safeguarding REQUIREMENT: optional	URI	0..1		What is the url to download the reference related to science safeguarding?
name	Name of the reference related to science safeguarding REQUIREMENT: required WHEN	String	1		What is the name of the reference related to science safeguarging?

Properties in 'educational_institution'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
department	Name of department within an educational institution. REQUIREMENT: optional	String	0..1		What is the contributor's educational institution department?
educational_institution_id	Educational institution identifier For Canadian institution use ‘List of designated educational institutions’ https://www.canada.ca/en/employment-social-development/programs/designated-schools.html REQUIREMENT: required WHEN	Nested Data Structure	1
name	Name of educational_institution. For Canadian institutions use ‘List of designated educational institutions’ https://www.canada.ca/en/employment-social-development/programs/designated-schools.html REQUIREMENT: required WHEN	String	1		What is the contributor's educational institution name?

Properties in 'educational_institution_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Educational institute identifier REQUIREMENT: optional	String	0..1		What is the contributor's educational institution identifier?
registry_URI	Link to the reference used to identify the educational institution REQUIREMENT: optional	URI	0..1		Where can the reference be found
registry_name	To indicate what reference is used to identify the educational institution when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	Liste des universités du réseau européen	What is the name or title of the reference used to identify the educational institution?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		what version of the reference was used at the time where the identifier was entered
type	Educational institute identifier type REQUIREMENT: optional ALLOWED VALUES: CFI list of eligible institutions - https://www.innovation.ca/apply-manage-awards/resources-apply-manage-award/list-eligible-institutions; Other	Term from Controlled Vocabulary	0..1		What is the contributor's educational institution identifier type?

Properties in 'funder_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Funder ID, recommended to use CrossRef Funder Registry. See: https://www.crossref.org/services/funder-registry/ REQUIREMENT: required WHEN	String	1		Provide the funder identifier ID.
registry_URI	Link to the registry or system used to identify the funder REQUIREMENT: optional	URI	0..1		Where can the registry or the system be found?
registry_name	To indicate what registry or system is used to identify the funder when selecting "other" as id type. REQUIREMENT: required IF	String	0..1		What registry or system was used to identify the funder?
registry_version	To indicate the version number or date when the registry or reference was consulted REQUIREMENT: optional	String	0..1		What version of the registry/system was used or what date was the registry/system consulted?
type	Identifier type REQUIREMENT: required WHEN ALLOWED VALUES: fundref, url, other	Term from Controlled Vocabulary	1	fundref	What type of identifier ID does the funder use (fundref, url, other)?

Properties in 'funding'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
funder_id	Funder ID of the associated project REQUIREMENT: required WHEN	Nested Data Structure	1
funding_status	To express different phases of project lifecycle. REQUIREMENT: optional ALLOWED VALUES: planned, applied, granted, rejected, not applicable	Term from Controlled Vocabulary	0..1	planned	What is the funding status?
grant_id	Grant ID of the associated project REQUIREMENT: optional	Nested Data Structure	0..1
source	Project funding source REQUIREMENT: required WHEN	Nested Data Structure	1..n

Properties in 'geographic_bounding_box'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
east	The easternmost point of the area covered by the dataset, expressed in degrees of latitude REQUIREMENT: required WHEN	String	1		Where is the easternmost point of the area covered by the dataset, expressed in degrees of latitude?
north	The northernmost point of the area covered by the dataset, expressed in degrees of latitude REQUIREMENT: required WHEN	String	1		Where is the northernmost point of the area covered by the dataset, expressed in degrees of latitude?
south	The southernmost point of the area covered by the dataset, expressed in degrees of latitude REQUIREMENT: required WHEN	String	1		Where is the southernmost point of the area covered by the dataset, expressed in degrees of latitude?
west	The westernmost point of the area covered by the dataset, expressed in degrees of latitude REQUIREMENT: required WHEN	String	1		Where is the westernmost point of the area covered by the dataset, expressed in degrees of latitude?

Properties in 'government_department_or_agency'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
code	Code of the governmental organization. For the government of Canada, use the OrgID provided by the Inventory of Federal Organizations and Interests found at https://open.canada.ca/data/en/dataset/a35cf382-690c-4221-a971-cf0fd189a46f/resource/7c131a87-7784-4208-8e5c-043451240d95 REQUIREMENT: optional	String	0..1	7	What is the contributor's government department code?
name	Name of the governmental organization. For the government of Canada, use the Legal title provided by the Inventory of Federal Organizations and Interests found at https://open.canada.ca/data/en/dataset/a35cf382-690c-4221-a971-cf0fd189a46f/resource/7c131a87-7784-4208-8e5c-043451240d95 REQUIREMENT: required WHEN	String	1	Environment (Department of the)	What is the contributor's government department name?
organizational_group	Organizational group of the government department affiliated with the contributor REQUIREMENT: optional	String	0..1		What is the contributor's government affiliation ?
organizational_subgroup	Organizational subgroup of the government department affiliated with the contributor REQUIREMENT: optional	String	0..1		What organizational subgroup does the contributor belong to?

Properties in 'grant_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Grant ID REQUIREMENT: required WHEN	String	1	12345-987654	Provide the grant ID.
registry_URI	Link to the reference used to identify the grant REQUIREMENT: optional	URI	0..1		Where can the the registry or system be found?
registry_name	To indicate what reference is used to identify the grant when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	Registre des entreprises de la chambre de commerce	What is registry or system was used to identify the grant?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		what version of the registry/system was used what date was the registry/system consulted?
type	Identifier type REQUIREMENT: required WHEN ALLOWED VALUES: url, other	Term from Controlled Vocabulary	1	url	What is the funder identifier ID type (url, other)?

Properties in 'hardware_requirements'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
data_processing_minimum_RAM_Gb	Minimum RAM needed to process the data in GB REQUIREMENT: optional	Number	0..1	16	What is the minimum RAM, in GB, required to process this dataset?
description	Describe the hardware requirement REQUIREMENT: required WHEN	String	1		Describe the process requiring specific hardware
machine_type	Minimum computing type needed to process the data (e.g., desktop workstation, laptop, server, HPC, super computer) REQUIREMENT: optional	String	0..1	HPC	What is the minimum machine type required process the dataset? (I'm not a fan of this at all, doesn't make sense)
minimum_cpu_cores	Minimum CPU cores needed to process the data REQUIREMENT: optional	Number	0..1	8	What is the minimum number of cpu cores required to process the data?
minimum_cpu_speed	Minimum clock speed needed to process the data in GHz REQUIREMENT: optional	Number	0..1	2.5 GHz	What is the minimum speed, in GHz, required to process the dataset?
network_requirements	Minimum bandwidth or network speed required in Mbps REQUIREMENT: optional	Number	0..1	100	What is the minimum bandwidth or netowrk speed required (Mbps)?
processing_unit_requirements	Need for specialized hardware like GPUs/TPUs for computation REQUIREMENT: optional	String	0..1	NVIDIA Tesla V100	What processing units are required?
storage_capacity	Minimum storage space required REQUIREMENT: optional	Number	0..1	1	What is the minimum storage capacity required to process this dataset?
storage_capacity_unit	Unit in which the storage capacity requirement is expressed REQUIREMENT: required IF ALLOWED VALUES: MB, GB, TB, PB	Term from Controlled Vocabulary	1	TB	What unit is the minimum storage expressed in?
title	Identify the purpose requiring specific hardware REQUIREMENT: required WHEN	String	1	Mapping historical data	What process requires specific hardware?

Properties in 'host'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
availability	Defines whether the data host is operational 24/7 or has downtime periods REQUIREMENT: optional	String	0..1	scheduled downtimes	What is the availability of the distribution?
backup_frequency	Backup Frequency REQUIREMENT: optional	String	0..1	weekly	How often is the distribution backed up to the host?
backup_type	Type of backup of the host (e.g., incremental, full, differential, synthetic full) REQUIREMENT: optional	String	0..1		What type of backup system is used for the host?
certified_with	Repository certified to a recognised standard (e.g., ISO 27001, CoreTrustSeal, etc.) REQUIREMENT: optional	String	0..1	coretrustseal	What is the host server certified with?
content_type	Content type of the online service (e.g., Web Service, Dataset, API, Application, Supporting Document) REQUIREMENT: optional	String	0..1	Web Service	What is the content type of the online service?
data_priority	Indicate if the data are active data, longterm storage, or transitory. For batch priority-based scheduling, declare relative priorities to determine the processing order of jobs and business processes: Low, Normal (default value), High, Critical, and Reserved capacity (highest priority). REQUIREMENT: optional	String	0..1	Longterm storage; batch processing priority low	What is the priority of the data in the dataset?
data_transfer_maximum_latency	Maximum data transfer latency of the distribution en ms, i.e. the delay of data transfer REQUIREMENT: optional	Number	0..1	50	What is the data transfer maximum latency of the distribution?
data_transfer_minimum_throughput	Maximum throughput of the distribution in Mbps REQUIREMENT: optional	Number	0..1	10	What is the maximum throughput of the distribution?
description	To describe the host of the distribution REQUIREMENT: optional	String	0..1	Repository hosted by...	Describe the host.
format	Format of the online service REQUIREMENT: optional ALLOWED VALUES: AI. AMF, Application, ASCII Grid, BMP, CDED ASCII, CDR, CSV, DOC, dxf, E00, ECW, EDI, EMF, EPS, ESRI REST, EXE, FGDB / GDB, Flat raster binary, GeoPDF, GeoRSS, GeoTIF, GIF, GML, HDF, HTML, IATI, JPEG 2000, JPG, JSON, JSON Lines, KML / KMZ, NetCDF, ODP, ODS, ODT, PDF, PNG, PPT, RDF, RDFa, RSS, SAR / CCT, SAV, SEGY, SHP, SQL, SVG, TIFF, TXT, XLS, XLSM, XML, WFS, WMS, WMTS, Zip, Other	Term from Controlled Vocabulary	0..1	WMS	What is the format of the online service?
geo_location	Physical location of the data expressed using ISO 3166-1 country code. REQUIREMENT: optional ALLOWED VALUES: Use ISO 3166 Alpha-2 country code	Term from Controlled Vocabulary	0..1	CA	Where is the location of the host server?
language	Display language of the online service REQUIREMENT: required WHEN	String	1..n	eng	What is the display language of the online service?
pid_system	Persistent identifier system used by the host REQUIREMENT: optional ALLOWED VALUES: ark, arxiv, bibcode, doi, ean13, eissn, handle, igsn, isbn, issn, istc, lissn, lsid, pmid, purl, upc, url, urn, other	Term from Controlled Vocabulary	0..n	ark	What pid system is used for the host server?
protocol	The protocol used to interact with the host REQUIREMENT: optional ALLOWED VALUES: WMS, TMS, XYZ, WFS, WCS, REST/HTTP APIs, WMTS	Term from Controlled Vocabulary	0..1		What is the protocol to interact with the host?
storage_type	The type of storage REQUIREMENT: optional ALLOWED VALUES: SSD, HDD, cloud, tape storage, object storage, other	Term from Controlled Vocabulary	0..1	cloud	What storage type does the host server use?
support_checksum	To indicate if checksums can be performed to ensure integrity of the distribution REQUIREMENT: optional ALLOWED VALUES: yes (with exportable checksum); yes (without confirmed ability to export); no; unknown	Term from Controlled Vocabulary	0..1	yes	Is there a support checksum for the host?
support_versioning	To indicate if changes made in a version is supported from the host REQUIREMENT: optional ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Is there support versioning from the host?
title	The name of the system hosting the dataset for external access REQUIREMENT: required WHEN	String	1	Super Repository	What is the title for the host of the distribution?
type	The type of system hosting the distribution REQUIREMENT: required WHEN ALLOWED VALUES: repository, data portal, file server, cloud storage, HPC system, other	Term from Controlled Vocabulary	1	data portal	What type is the host?
url	The URL of the system hosting a distribution of a dataset REQUIREMENT: required WHEN	URI	1	https://zenodo.org	What is the url to the host of the distribution?
version	Version number of the host system, if applicable. This field is relevant for software-based hosts such as repositories (e.g., Zenodo 4.0, Dataverse 5.13) or storage systems (e.g., MinIO RELEASE.2024-03-11T17-12-34Z). For hardware-based hosts like generic file servers, this field may be left blank. REQUIREMENT: optional	String	0..1		What version of the host is used ?

Properties in 'indigenous_considerations'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
characters	To indicate if Indigenous characters are used in the data. If the answer is "yes," then 'Unified Canadian Aboriginal Syllabics Extended' is identified under distribution/character_unicode_block REQUIREMENT: optional ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Are Indigenous characters used in the data?
community_approval	to describe approvals by indigenous communities REQUIREMENT: optional	Nested Data Structure	0..n
description	General description of Indigenous considerations. REQUIREMENT: required IF	String	0..1	Community-based indicators of Indigenous health ...	Describe the Indigenous considerations related to this project.
dmp_discussion	To indicate whether the DMP has been discussed with an Indigenous group REQUIREMENT: required IF ALLOWED VALUES: yes, no, not applicable, unknown	Term from Controlled Vocabulary	0..1	unknown	Has the maDMP been discussed with the Indigenous community?
exist	To indicate if Indigenous consideration exist. REQUIREMENT: required ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1	yes	Are there Indigenous considerations related to this project?
government_name	Indigenous government group affiliated with the contributor REQUIREMENT: optional	String	0..1		What Indigenous government group does the contributor belong to?
group_identification	To indicate which Indigenous group(s) this dataset is related to. For example, in Canada (Indian Band, Inuit, Metis), in Europe (Sami), in New Zealand (Maori), or self-identification. REQUIREMENT: optional	String	0..n	First Nations	Which Indigenous group is this dataset related to?
indian_band_name	First Nations Indian Band name corresponding to the First Nations code associated with the dataset. https://fnp-ppn.aadnc-aandc.gc.ca/fnp/Main/Search/SearchFN.aspx?lang=eng ; https://open.canada.ca/data/en/dataset/b6567c5c-8339-4055-99fa-63f92114d9e4 REQUIREMENT: optional ALLOWED VALUES: Use First Nations name corresponding to the First Nations code. https://fnp-ppn.aadnc-aandc.gc.ca/fnp/Main/Search/SearchFN.aspx?lang=eng	Term from Controlled Vocabulary	0..n	Campbell River	What First Nations Indian Band name is associated with these data?
indian_band_number	First Nations Indian band number associated with the dataset. https://fnp-ppn.aadnc-aandc.gc.ca/fnp/Main/Search/SearchFN.aspx?lang=eng ; https://open.canada.ca/data/en/dataset/b6567c5c-8339-4055-99fa-63f92114d9e4 REQUIREMENT: optional ALLOWED VALUES: Use First Nations number code. https://fnp-ppn.aadnc-aandc.gc.ca/fnp/Main/Search/SearchFN.aspx?lang=eng	Term from Controlled Vocabulary	0..n	622	What First Nations Indian Band number is associated with these data?
indigenous_control_over_data	To indicate if Indigenous communities control the data. Description of salient elements of data governance should be noted at the dataset level in the property “description”. Indigenous data sharing agreement would be identifed under partner organization agreement type. Indigenous traditional knowledge keeper would be identified under Contributor role. See, also: UNDRIP; Canada Tri-Agency requirements. REQUIREMENT: required IF ALLOWED VALUES: yes, no, not applicable, unknown	Term from Controlled Vocabulary	0..1	no	Is there Indigenous control over data?
language	To indicate if Indigenous language is used. If the answer is "yes," then it is identified under maDMP language and/or Dataset language and/or Distribution language. REQUIREMENT: optional ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Is an Indigenous language used in the maDMP, dataset, or distribution?
research_method	To record research methods that have particular significance to an Indigenous community, or that are considered by the researchers to be Indigenous research methods. Examples might include dadirri (australia), pathway (australia), sharing circle, sikolohiyang pilipino, storytelling, talanoa (samoa), talking circle, two-eyed seeing, whakawhiti kōrero (māori), yarning. REQUIREMENT: optional	String	0..n	sharing circle	What was the research method used, that was specific to the indigenous context?
traditional_knowledge	To indicate if traditional Indigenous knowledge is used in the dataset REQUIREMENT: required IF ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Is Indigenous traditional knowledge used in this project?
traditional_knowledge_description	To describe the traditional knowledge used in this dataset REQUIREMENT: required IF	String	0..1		What Indigenous traditional knowledge applies to these data?

Properties in 'intellectual_property'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
copyright_description	Description of the copyright associated with dataset REQUIREMENT: optional	String	0..1	Non-transferable copyright	Describe the copyright associated with the dataset?
copyright_extent	Limitations of the copyright associated with the dataset (e.g., all of the dataset; part of the dataset; etc.) REQUIREMENT: required	Term from Controlled Vocabulary	1	Part of the dataset	Does the copyright apply to the entire dataset?
copyright_holder	Main copyright holder REQUIREMENT: required ALLOWED VALUES: crown copyright - Canada, crown copyright - Australia, crown copyright - New Zealand, crown copyright - U.K., government copyright, government copyright - Public domain, unknown, public domain, other	Term from Controlled Vocabulary	1..n	crown copyright - Canada	Who owns the copyright associated with the dataset?
other	To allow for the recording of other rights than copyright. REQUIREMENT: optional	String	0..1		What intellectual property rights, other than copyright, are associated with this dataset?

Properties in 'license'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
license_ref	Link to license document. Examples: https://open.canada.ca/en/open-government-license-canada ; https://choosealicense.com/licenses/mit/ ; https://creativecommons.org/licenses/by-sa/4.0/legalcode ; https://opensource.org/licenses REQUIREMENT: required WHEN	URI	1	https://open.canada.ca/en/open-government-license-canada	Provide a link to the license.
start_date	If date is set in the future, it indicates an embargo period. Embargo for data sharing means that data will be made available using a license, but not immediately after deposition of data in a repository. For each distribution, one can assign a license. If the license is assigned, then it means that a distribution at some point will become available. The start date set for the license indicates when it becomes binding - in other words, when the distribution becomes available under this license.Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: required WHEN	Date	1	2023-07-20	What is the start date of the license?

Properties in 'linked_dmp'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	URL where the linked dmp can be accessed REQUIREMENT: optional	URI	0..1		Where can the linked dmp be accessed
download_url	URL where the linked dmp can be downloaded REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	Where can the linked dmp be downloaded
linked_dmp_id	identifier of the related dmp REQUIREMENT: required WHEN	Nested Data Structure	1..n
relationship	Explain the relationship of the linked dmp with respect to this dmp. Specify which version is authoritative, if applicable. Example: the linked dmp is the working French version of this authoritative dmp REQUIREMENT: required WHEN	String	1	The linked dmp is the French version of this dmp	What is the relationship between the linked dmp and this dmp?

Properties in 'linked_dmp_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	identifier of the related dmp REQUIREMENT: required WHEN	String	1	https://doi.org/10.1371/journal.pcbi.1006750	What is the maDMP identifier?
registry_URI	Link to the reference used to identify the linked dmp REQUIREMENT: optional	URI	0..1		Where can the registry or system be found?
registry_name	To indicate what reference is used to identify the linked dmp when selecting "other" as id type. REQUIREMENT: required IF	String	0..1		What registry or sytem was used to identify the linked_dmp?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		What version of the registry or system or what date was the registry or system consulted?
type	type of identifier REQUIREMENT: required WHEN ALLOWED VALUES: handle, doi, ark, url, uri, other	Term from Controlled Vocabulary	1	doi	What is the maDMP identifier type?

Properties in 'metadata'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	Description REQUIREMENT: optional	String	0..1	Provides taxonomy for...	Describe the dataset metadata.
language	Language of the metadata expressed using ISO 639-3 (three letter language code) REQUIREMENT: required ALLOWED VALUES: Use ISO 639-3 language code	Term from Controlled Vocabulary	1	eng	What language is used for the dataset metadata?
metadata_standard_id	Metadata Standard ID REQUIREMENT: required	Nested Data Structure	1

Properties in 'metadata_standard_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Identifier for the metadata standard used. Example: http://www.dublincore.org/specifications/dublin-core/dcmi-terms/ REQUIREMENT: required	String	1	http://www.dublincore.org/specifications/dublin-core/dcmi-terms/	What metadata standard is used?
registry_URI	Link to the reference used to identify the metadata standard REQUIREMENT: optional	URI	0..1	https://rdamsc.bath.ac.uk/	Where can the registry or the system be found?
registry_name	To indicate what reference is used to identify the metadata standard when selecting "other" as id type. REQUIREMENT: required IF	String	0..1	RDA Metadata Standards Catalog	What is registry or system was used to identify the metadata standard?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1	2024/10/10	what version of the reference was used at the time where the identifier was entered
type	Identifier type REQUIREMENT: required ALLOWED VALUES: url, other	Term from Controlled Vocabulary	1	url	What is the metadata standard identifier type?

Properties in 'non_profit'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
name	Name of the non-profit organization affiliated with the contributor REQUIREMENT: required WHEN	String	1		What is the non-profit's name?
non_profit_id	Identifier for the non-profit organization itself REQUIREMENT: optional	Nested Data Structure	0..1

Properties in 'non_profit_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		what version of the reference was used at the time where the identifier was entered
reference_URI	Non-profit organization identifier REQUIREMENT: optional	String	0..1		What is the non-profit's identifier?
reference_version	Link to the reference used to identify the business REQUIREMENT: optional	URI	0..1		Where can the reference be found
type	Non-profit organization identifier type (name of registry) REQUIREMENT: optional	String	0..1		What type of identifier does the non-profit use?

Properties in 'online_service'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
content_type	Content type of the online service REQUIREMENT: optional	String	0..1	Web Service	What is the content type of the online service?
format	Format of the online service REQUIREMENT: optional	Term from Controlled Vocabulary	0..1	WMS	What is the format of the online service?
language	Display language of the online service REQUIREMENT: required WHEN	String	1..n	eng	What is the display language of the online service?
name	Name of the online service REQUIREMENT: required WHEN	String	1	Emerald Ash Borer Regulated Areas	What is the name of the online service?
protocol	Protocol of the online service REQUIREMENT: optional ALLOWED VALUES: WMS, TMS, XYZ, WFS, WCS, REST/HTTP APIs, WMTS	Term from Controlled Vocabulary	0..1	OGC	What is the protocol type of online service?
service_language	Language used for the online service REQUIREMENT: optional	String	0..1		What is the language used in the online service?
service_url	A url that leads to the online service page REQUIREMENT: required WHEN	URI	1		What is the url that links to online service page?

Properties in 'partner_organization'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
agreement	Partner organization agreement REQUIREMENT: optional	Nested Data Structure	0..1
name	Name of partner organization. REQUIREMENT: optional	String	0..1	Stargazers	What is the partner organization's name?
partner_organization_id	Unique identifier assigned to represent partner organization. REQUIREMENT: optional	Nested Data Structure	0..1

Properties in 'partner_organization_id'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
identifier	Partner organization identifier REQUIREMENT: optional	String	0..1		What is the partner organization's ID?
registry_URI	Link to the reference used to identify the partner organization REQUIREMENT: optional	URI	0..1		Where can the registry or system be found?
registry_name	To indicate what reference is used to identify the partner organization when selecting "other" as id type. REQUIREMENT: required IF	String	0..1		What registry or system was used to identify the partner organization?
registry_version	To indicate the version number or date of the reference REQUIREMENT: optional	String	0..1		What version of the registry/system was used or what date was the registry/system consulted?
type	Partner organization identifier type REQUIREMENT: optional	String	0..1		What type of ID does the partner organization use?

Properties in 'physical_data_asset'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
building_city	City name where the physical asset(s) are located REQUIREMENT: optional	String	0..1		What city is the physical data asset in?
building_name	Building name where the physical asset(s) are located REQUIREMENT: optional	String	0..1		What is the name of the building where the physical data asset is located?
building_room_number	Room number where the physical asset(s) are located REQUIREMENT: optional	String	0..1		What room number is the physical data asset stored in?
description	Description of the physical data asset's appearance, functionality, contents, notable features, etc. REQUIREMENT: required WHEN	String	1		Describe the physical data asset.
name	Full device name in System where the physical asset(s) are located REQUIREMENT: optional	String	0..1		What is the computer name that houses the physical data asset?
type	Physical object type the data is stored on (e.g., blue-ray, clay tablet, compact disk, dvd, hard drive, solid state drive, paper, parchment, stone, quipu, tape, thumb drive) REQUIREMENT: required WHEN	String	1	clay tablet	What type of physical object is the data stored on?

Properties in 'privacy_impact_assessment'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
approved	To indicate if the privacy impact assessment was approved. REQUIREMENT: required IF ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Was the privacy impact assessment approved?
approved_by	Name of the person who approved the privacy impact assessment. REQUIREMENT: required IF ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Who approved the privacy impact assessment?
download_url	A URL that gives access to the privacy impact assessment. The access URL should be used for the URL of a service or location that can provide access to privacy impact assessment, typically through a Web form, query or API call. REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	Provide the URL to download the privacy impact assessment.
registered	To indicate if the privacy impact assessment was registered (e.g., yes, no, ID#, etc.). https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=18308 REQUIREMENT: required IF	String	0..1	ID xxxx-45576	If a privacy impact assessment (PIA) was performed was it registered or does it have an ID number?
required	To indicate if a privacy impact assessment is required. REQUIREMENT: required ALLOWED VALUES: yes, no, not applicable, unknown	Term from Controlled Vocabulary	1	yes	Is a privacy impact assessment required?

Properties in 'project'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
algorithmic_impact_assessment_conducted	To indicate if an algorithmic impact assessment has been conducted related to these data. For example using this tool REQUIREMENT: optional ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Has an algorithmic impact assessment been conducted related to these data?
algorithmic_impact_assessment_conducted_uri	Link to the algorithmic impact assessment REQUIREMENT: optional	URI	0..1		Provide a link to the algorithmic impact assessment, if applicable.
description	Project description REQUIREMENT: optional	String	0..1	Important data for secret mission to the sun	Describe the project.
end	Project end date. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2025-12-31	When is the planned end date of the project, or when did the project end?
funding	Funding related with a project REQUIREMENT: required WHEN	Nested Data Structure	0..n
partner_organization	Partner organization REQUIREMENT: optional	Nested Data Structure	0..n
safeguarding_science_measures	Science is defined broadly to include the natural, health, and social sciences, mathematics, engineering, and technology. Safeguarding science includes safeguarding research partnerships, opensource due diligence, and risk mitigation. Some elements of safeguarding science are recorded elsewhere in the maDMP (e.g., checksum, data access, data security-privacy measures, ethical issues, intellectual property, partner agreement, protection level, retention/disposition planning, security classification, succession plan, versioning). This section should be used for additional information (e.g., description and link to a risk assessment and mitigation plan). For guidance, see: https://www.oecd.org/content/dam/oecd/en/publications/reports/2022/06/integrity-and-security-in-the-global-research-ecosystem_2bd8511d/1c416f43-en.pdf ; https://science.gc.ca/site/science/en/safeguarding-your-research/guidelines-and-tools-implement-research-security/guidance-conducting-open-source-due-diligence/conducting-open-source-due-diligence-safeguarding-research-partnerships ; https://science.gc.ca/site/science/en/safeguarding-your-research/guidelines-and-tools-implement-research-security/mitigating-your-research-security-risks ; https://science.gc.ca/site/science/en/safeguarding-your-research/guidelines-and-tools-implement-research-security/national-security-guidelines-research-partnerships/national-security-guidelines-research-partnerships-risk-assessment-form REQUIREMENT: required	Nested Data Structure	1
start	Project start date. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..1	2023-07-20	What is the project start date?
succession_plan	Succession plan, or business continuity plan REQUIREMENT: required	String	1	No plan, project falls apart when P.I. leaves.	What is the project succession plan or business continuity plan?
title	Project title REQUIREMENT: required WHEN	String	1	Mission to the sun.	What is the project title?

Properties in 'province_state'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
code	The 3-letter code of the province or state, as per the ISO standard 3166-2 Codes for the representation of names of countries and their subdivisions – Part 2: Country subdivision code REQUIREMENT: required WHEN ALLOWED VALUES: Use ISO 3166 Alpha-2 level 2 province, state, or territory code	Term from Controlled Vocabulary	1	QC	What province or state is the contributor working in?
name	The name of the province or state, as per the ISO standard ISO 3166-2 Codes for the representation of names of countries and their subdivisions – Part 2: Country subdivision code REQUIREMENT: required WHEN ALLOWED VALUES: Use ISO 3166 Alpha-2 level 2 province, state, or territory name	Term from Controlled Vocabulary	1	Quebec	What province or state does the contributor work in?

Properties in 'province_state'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
code	The 3-letter code of the province or state, as per the ISO standard 3166-2 Codes for the representation of names of countries and their subdivisions – Part 2: Country subdivision code REQUIREMENT: required WHEN ALLOWED VALUES: Use ISO 3166 Alpha-2 level 2 province, state, or territory code	Term from Controlled Vocabulary	1	QC	What province or state is the contributor working in?
name	The name of the province or state, as per the ISO standard ISO 3166-2 Codes for the representation of names of countries and their subdivisions – Part 2: Country subdivision code REQUIREMENT: required WHEN ALLOWED VALUES: Use ISO 3166 Alpha-2 level 2 province, state, or territory name	Term from Controlled Vocabulary	1	Quebec	What province or state does the contributor work in?

Properties in 'redundant_backups'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	To describe the backup: scope, date backup was saved in a repository, version (or date) of the data at the time of the backup, etc. REQUIREMENT: optional	String	0..1	This backup includes the table XXX of the 2023 survey	Describe scope
download_url	To indicate the url where the backup can be retrieved REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	Where can the backup be downloaded from?

Properties in 'retention_specification'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	Indicates how long a dataset should be retained, and why. In instances of determinate retention, a retention specification includes three elements: a retention period; a retention period initiator (trigger); a rationale that explains or justifies the retention period and trigger. REQUIREMENT: required WHEN	String	1	See the Directive on the Management of Microdata for all retention specifications.	What are the retention specifications for the dataset?
required_destruction	To indicate that a dataset must be destroyed. Note: context can be recorded in “retention_specifications/description.” REQUIREMENT: required ALLOWED VALUES: yes all, yes part, no, not applicable, to be determined, unknown	Term from Controlled Vocabulary	1	yes all	Does this dataset need to be destroyed (e.g., according to consent forms), in whole or in part?
required_destruction_description	To record the date on which destruction was promised. Encoded using the relevant ISO 8601 Date compliant string. REQUIREMENT: required IF	Date	0..1	2042-01-01	On what date(s) was data destruction promised to occur? (e.g., according to consent forms)
required_perpetual_use	Examples where this may be required include the need to maintain scientific integrity, treaties, agreements, or compliance with UN Joinet-Orentlicher principles for the protection and promotion of human rights through action to combat impunity. Note: context can be recorded in “retention_specifications/description.” REQUIREMENT: required ALLOWED VALUES: yes all, yes part, no, not applicable, to be determined, unknown	Term from Controlled Vocabulary	1	yes all	Do you need to keep this dataset indefinitely, for active use?
retention_period_duration	To record duration of retention period after trigger event. (At the end of its retention period, the dataset should be reviewed for disposition, and disposition effected if possible.) Encoded using the relevant ISO 8601 Duration compliant string. REQUIREMENT: optional	String	0..1	P7Y2M0DT0H0M0S	How long is the retention period?
retention_period_end_date	To record a fixed date marking the end of a retention period. Note the end of its retention period, the dataset should be reviewed for disposition, and disposition effected if possible. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: optional	Date	0..n	48091	On what date does the retention period end?
retention_rationale	The reason (justification) for retaining a dataset for a particular period of time. REQUIREMENT: optional	String	0..n	Irreplicable observational data; 1962 ionosphere can no longer be replicated (space junk).	Why is the dataset to be retained for the length of time indicated?
trigger_description	A trigger (retention period initiator) is an event in time that begins a retention period. REQUIREMENT: optional	String	0..n	Data collection end date	What is the event that triggers a retention period?
trigger_occured	The date on which the trigger was triggered, and the retention period began. Encoded using the relevant ISO 8601 Date compliant string. REQUIREMENT: optional	Date	0..1	2024-11-20	When did the retention period start?
trigger_type	To indicate the type of trigger REQUIREMENT: optional ALLOWED VALUES: date (fixed), duration after date (fixed), duration after event, event, not applicable (indefinite retention), not applicable (transitory record), not set, range with maximum retention, range with minimum retention, range with min&max retention	Term from Controlled Vocabulary	0..n	date (fixed)	What type of event triggers the retention period start?

Properties in 'safeguarding_science_measures'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
documentation	Create one entry for each reference related to the project science safeguarding . REQUIREMENT: required IF	Nested Data Structure	0..n
exist	To indicate if any measure has have been taken to safeguard the project REQUIREMENT: required ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1	yes	Has any measure been taken related to science safeguarding?
redundant_backups	To describe how data used in the project have been saved to guarantee their security, integrity and long term access REQUIREMENT: required IF	Nested Data Structure	0..n
redundant_backups_exist	To indicate if any redundant backup of the source data exists REQUIREMENT: required ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1		Does any back up of the source data exist?

Properties in 'security_and_privacy'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	Description of security or privacy controls REQUIREMENT: optional	String	0..1	Server with data must be kept in a locked room because ... ; Data cannot be shared even in de-identified or anonymised form.	Describe security and privacy controls considerations, or special measures.
privacy_impact_assessment	Privacy impact assessment related to the dataset. Government of Canada institutions should refer to https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=18309 REQUIREMENT: required	Nested Data Structure	1
title	Provide a title for each requirement or issue listed in the security and privacy section. Titles need to be specific enough to differentiate issues or requirements between them. REQUIREMENT: required	String	1	Physical access control; Special privacy requirement	Provide a title for this specific security or privacy control or measure

Properties in 'software'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
code_repository	Link to a version control repository if applicable REQUIREMENT: optional	URI	0..1	https://github.com/FAIRERdata/maDMP-Standard	What version control repository the code is available at (url)?
dependencies	Any additional libraries required for execution (e.g., NumPy, TensorFlow, Pandas, etc.) REQUIREMENT: optional	String	0..n	pandas	What libraries or modules is the code dependent on?
description	To provide any free-form text information on the computer code used REQUIREMENT: optional	String	0..1	Tool for spatial data analysis	Describe the computer code being used.
download_url	the URL to download the computer code or the software REQUIREMENT: optional	URI	0..1		What is the URL to download the computer code?
execution_environment	Specify where the software runs (e.g., Local Machine, Cloud, Docker, Kubernetes, etc.) REQUIREMENT: optional	String	0..1	laptop	Where does the software or code run?
license	The licensing terms under which the software/code is released. Use of a license is highly recommended (e.g., CC BY-SA 4.0, MIT, open government license, etc.) REQUIREMENT: optional	String	0..1	CC BY-SA 4.0	What license applies to this work?
name	Name of the software or code REQUIREMENT: required IF	String	0..1	MATLAB	What is the name of the software or code in use?
operating_system_description	If OS dependent, to provide any free-form text information on the operating system used REQUIREMENT: optional	String	0..1		Describe the operating system in use?
operating_system_name	If OS dependent, operating system used REQUIREMENT: optional ALLOWED VALUES: android os, dos, iOS, linux, mac os, windows, unix	Term from Controlled Vocabulary	0..1	linux	What operating system is in use?
programming_language	Computer programming language used (e.g., Python, R, SAS) REQUIREMENT: optional	String	0..1	Python	What language is the computer code in?
proprietary_software	To indicate if proprietary software was used REQUIREMENT: required WHEN ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	1	yes	Is there proprietary software in use?
proprietary_software_justification	To indicate if proprietary software justification was provided REQUIREMENT: required IF ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	is the propietry software justified in use?
proprietary_software_migration_plan	To indicate if there is a migration plan for the proprietary software REQUIREMENT: required IF ALLOWED VALUES: yes, no, unknown	Term from Controlled Vocabulary	0..1	yes	Is there a migration plan for the proprietary software?
proprietary_software_migration_plan_description	To provide any free-form text information on the migration plan for the proprietary software REQUIREMENT: required IF	String	0..1		Describe the migration plan for the propietary software.
software_management_plan	To reference an external software management plan REQUIREMENT: optional	Nested Data Structure	0..n

Properties in 'software_management_plan'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
access_url	A URL of that gives access to the Software Management Plan (SMP), e.g., landing page, feed, SPARQL endpoint. The access URL should be used for the URL of a service or location that can provide access to the SMP, typically through a Web form, query or API call. REQUIREMENT: optional	URI	0..1	some.intranet/.../project page.aspx	What is the access url to the SMP
download_url	Title of the external document documenting the cost REQUIREMENT: optional	URI	0..1	http://some.repo.../download/...	What is the dowload url of the SMP
name	REQUIREMENT: required WHEN	String	1		What is the name or title of the SMP

Properties in 'source'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	To provide any free-form text information on the funding source for the project REQUIREMENT: optional	String	0..1		Provide details on project funding.
type	Funding source type for the project (e.g., OCIO A-base, OCIO B-base, program A-base, program B-base, Treasury Board submission, vote-net revenue (VNR), no funding) REQUIREMENT: required WHEN	String	1..n	program A-base	How is the project funded?

Properties in 'technical_resource'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
description	Description of the technical resource (e.g., aircraft, cell phones, database, datalogger, field analyzer, laboratory instrument, modeling-simulation output, satellite, text document, survey, wildlife tracking device) REQUIREMENT: optional	String	0..1		Describe the required technical resource.
name	Name of the technical resource REQUIREMENT: required WHEN	String	1	123/45/43/AT	Name the required technical resource.

Properties in 'version_history'

Name	Description	Data Type	Cardinality	Example Value	User-friendly Question
revision_date	To indicate the date a revision of the data in the distribution was made. Encoded using the relevant ISO 8601 Date compliant string REQUIREMENT: required WHEN	Date	1		When was the last revision made?
revision_description	Description about what changes this revision made REQUIREMENT: optional	String	0..1		Describe what the revision is and its purpose.
revision_documentation	Link to the revision documentation REQUIREMENT: optional	URI	0..1		Provide the url link to the revision